Secretary

PT Alvindo Catur Sentosa; Jakarta Barat; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT Alvindo Catur Sentosa, based in West Jakarta, seeks an experienced Secretary/Executive Assistant to support Directors. You will manage schedules, prepare MoM, handle confidential documents, and coordinate with internal and external stakeholders to ensure smooth operations.

The role requires 3+ years in a similar position, strong Microsoft Office and ERP/SAP familiarity, and fluent English. Mandarin is a plus; placement is in West Jakarta.

Qualifications

• Minimum Diploma III (D3) or Bachelor's degree in Secretarial Studies or related field.
• Minimum 3 years of experience as a Secretary, Executive Secretary, or Personal Assistant supporting Directors or Senior Management.
• Prior experience in distributor, manufacturing, EPC, or Oil & Gas company, and supporting Executive Management is preferred.
• Proven ability to prepare professional meeting minutes (MoM), reports, presentations, and business correspondence.
• Excellent communication, coordination, and interpersonal skills, with the ability to interact with internal and external stakeholders.
• Proficient in Microsoft Office; ERP/SAP experience is an advantage.
• Fluent in spoken and written English; proficiency in Mandarin is an advantage.
• Placement in West Jakarta.

Responsibilities

• Manage the schedules, calendars, appointments, and meetings of the Management/Directors;
• Prepare, record, and distribute meeting minutes (MoM), ensuring timely follow up on action items;
• Handle correspondence, emails, company documents, and filing systems in an organized and confidential manner;
• Prepare reports, presentations, and other business documents required by the Management;
• Coordinate with internal departments and external stakeholders to support daily business operations;
• Arrange business travel, including flight bookings, accommodation, transportation, and travel itineraries;
• Maintain the confidentiality of sensitive company information and provide comprehensive administrative support to the Management.

Skills

Communication

Coordination

Interpersonal skills

Confidentiality

Organization

Education

Secretarial studies degree (D3/Bachelor)

Tools

Microsoft Office

ERP/SAP

Outlook

Job description

PT Alvindo Catur Sentosa started in 2000 as a general supplier, has grown and developed into a leading pipe fittings stockist most trusted by leading companies (oil & gas, petrochemical, mining, power generation, and other general industries) in Indonesia.

With more than 10,000 SKUs in inventory covering valves, butt-weld fittings, forged fittings, flanges, gaskets, and pipes; all managed with a sophisticated ERP system and supported by professional staff to ensure customer needs are met.

Responsibilities :

Manage the schedules, calendars, appointments, and meetings of the Management/Directors;

Prepare, record, and distribute meeting minutes (MoM), ensuring timely follow up on action items;

Handle correspondence, emails, company documents, and filing systems in an organized and confidential manner;

Prepare reports, presentations, and other business documents required by the Management;

Coordinate with internal departments and external stakeholders to support daily business operations;

Arrange business travel, including flight bookings, accommodation, transportation, and travel itineraries;

Maintain the confidentiality of sensitive company information and provide comprehensive administrative support to the Management.

Requirements :

Minimum Diploma III (D3) or Bachelor's degree in Secretarial Studies, Executive Secretarial Administration, or a related field. Graduates from reputable secretarial institutions are strongly preferred;

Minimum 3 years of experience as a Secretary, Executive Secretary, or Personal Assistant supporting Directors or Senior Management;

Prior experience in a distributor, manufacturing, EPC, or Oil & Gas company, as well as supporting Executive Management, will be highly preferred;

Proven ability to prepare professional meeting minutes (MoM), reports, presentations, and business correspondence;

Ability to conduct research, gather information, and prepare summaries or supporting data as required by Management; prior experience handling research or information-gathering tasks will be an advantage;

Excellent communication, coordination, and interpersonal skills, with the ability to interact effectively with internal and external stakeholders;

Highly organized, detail oriented, proactive, and capable of managing multiple priorities while maintaining strict confidentiality;

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook); experience with ERP/SAP systems is an advantage;

Fluent in spoken and written English; proficiency in Mandarin is an advantage;

Placement in West Jakarta.

Our employee culture: https://www.youtube.com/watch?v=kEFItWpno24

We PT. Alvindo Catur Sentosa, first opened our doors as trading company in 2000 and have since developed to one of the top suppliers for Oil & Gas, Petrochemical, Mining, Power Generation, Airport, Seaport, Refineries and industries throughout Indonesia. We are proud to experience the nature of large supplies of pipe fittings, flanges, valves, expansion joints, and many other components for various industries throughout the past twenty years, which have engineered us into a reliable stockist.

And we continue to challenge ourselves with pursue of excellence on customer service and continuous improvement.

VISION :To be a reliable stockist in Indonesia.

MISSION :

1. To supply energy companies and industries with high quality and original products.

2. Grow and prosper with all our employees, partners, and shareholders.

Values of PT. Alvindo : 1. Service Excellence

2. Team Work

3. Professional

4. Respect People