Assistant to Director

PT. Algalindo Perdana; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 72,540,000 - 100,440,000; Full time

Job summary

PT Algalindo Perdana is seeking a proactive Assistant to Director to support business administration, communication, and coordination. You will work closely with the Director to manage business correspondence, coordinate with internal teams and external partners, and monitor ongoing assignments.

This role is ideal for someone who enjoys organizing information, solving problems, communicating with people, and taking initiative.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Communication, or a related field preferred.
• Fresh graduates are welcome to apply.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.
• Proactive, responsible, communicative, and capable of working independently.
• Proficient in Microsoft Office, particularly Excel and Word, and comfortable using digital communication tools.
• Good written and verbal communication skills in Bahasa Indonesia.
• English proficiency is an advantage, particularly for international business correspondence.
• Professional attitude, integrity, confidentiality, and willingness to learn.

Responsibilities

• Communicate with customers, suppliers, consultants, and business partners via email, WhatsApp, and telephone to follow up on pending matters.
• Coordinate with employees and departments regarding assigned tasks, deadlines, and progress updates.
• Maintain organized records of ongoing assignments, business contacts, correspondence, and outstanding commitments.
• Assist the Director with business documentation, scheduling, meeting arrangements, and other administrative activities.
• Prepare clear, concise updates on completed tasks, outstanding matters, and issues requiring management attention.
• Identify overdue tasks, missing information, or potential obstacles and take follow-up actions without constant reminders.
• Handle other relevant business administration and coordination responsibilities as assigned by the Director.

Skills

Organizational skills

Attention to detail

Multitasking

Proactive communication

MS Office

Bahasa Indonesia

English

Education

Bachelor/Diploma in Business Admin

Tools

Microsoft Office (Excel/Word)

Job description

PT Algalindo Perdana is looking for a proactive, organized, and dependable Assistant to Director to support business administration, communication, and coordination.

You will work closely with the Director to manage business correspondence, coordinate with internal teams and external partners, monitor ongoing assignments, and ensure important matters are followed through efficiently.

This role is ideal for someone who enjoys organizing information, solving problems, communicating with people, and taking initiative. We welcome motivated fresh graduates and individuals looking to grow professionally.

Key Responsibilities

Business Follow-Ups: Communicate with customers, suppliers, consultants, and business partners through email, WhatsApp, and telephone to follow up on pending matters.

Internal Coordination: Follow up with employees and departments regarding assigned tasks, deadlines, and progress updates.

Task & Project Tracking: Maintain organized records of ongoing assignments, business contacts, correspondence, and outstanding commitments.

Administrative Support: Assist the Director with business documentation, scheduling, meeting arrangements, and other administrative activities.

Progress Reporting: Prepare clear, concise updates on completed tasks, outstanding matters, and issues requiring management attention.

Proactive Problem-Solving: Identify overdue tasks, missing information, or potential obstacles and take appropriate follow-up actions without constant reminders.

Additional Support: Handle other relevant business administration and coordination responsibilities as assigned by the Director.

Qualifications

Diploma or Bachelor's degree in Business Administration, Management, Communication, or a related field preferred.

Fresh graduates are welcome to apply. Relevant experience is an advantage but not mandatory.

Strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.

Proactive, responsible, communicative, and capable of working independently.

Proficient in Microsoft Office, particularly Excel and Word, and comfortable using digital communication tools.

Good written and verbal communication skills in Bahasa Indonesia.

English proficiency is an advantage, particularly for international business correspondence.

Professional attitude, integrity, confidentiality, and willingness to learn.

What We Offer

Competitive salary based on qualifications and capabilities.

Opportunity to work directly with management and gain exposure to various business functions.

Professional development through practical experience in business administration and coordination.

Opportunities for greater responsibilities and career progression based on demonstrated performance.

About Us

PT Algalindo Perdana is an Indonesian manufacturing company specializing in hydrocolloids, functional food ingredients, and ingredient solutions for various industrial applications.

We value professionalism, initiative, accountability, and continuous improvement.

We are looking for someone who doesn't simply wait for instructions, but takes ownership of their assignments, follows through consistently, and helps keep business activities running smoothly.