Executive Secretary to Directors | Admin & Strategy Support

PT Alvindo Catur Sentosa; Jakarta Barat; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT Alvindo Catur Sentosa, based in West Jakarta, seeks an experienced Secretary/Executive Assistant to support Directors. You will manage schedules, prepare MoM, handle confidential documents, and coordinate with internal and external stakeholders to ensure smooth operations.

The role requires 3+ years in a similar position, strong Microsoft Office and ERP/SAP familiarity, and fluent English. Mandarin is a plus; placement is in West Jakarta.

Qualifications

• Minimum Diploma III (D3) or Bachelor's degree in Secretarial Studies or related field.
• Minimum 3 years of experience as a Secretary, Executive Secretary, or Personal Assistant supporting Directors or Senior Management.
• Prior experience in distributor, manufacturing, EPC, or Oil & Gas company, and supporting Executive Management is preferred.
• Proven ability to prepare professional meeting minutes (MoM), reports, presentations, and business correspondence.
• Excellent communication, coordination, and interpersonal skills, with the ability to interact with internal and external stakeholders.
• Proficient in Microsoft Office; ERP/SAP experience is an advantage.
• Fluent in spoken and written English; proficiency in Mandarin is an advantage.
• Placement in West Jakarta.

Responsibilities

• Manage the schedules, calendars, appointments, and meetings of the Management/Directors;
• Prepare, record, and distribute meeting minutes (MoM), ensuring timely follow up on action items;
• Handle correspondence, emails, company documents, and filing systems in an organized and confidential manner;
• Prepare reports, presentations, and other business documents required by the Management;
• Coordinate with internal departments and external stakeholders to support daily business operations;
• Arrange business travel, including flight bookings, accommodation, transportation, and travel itineraries;
• Maintain the confidentiality of sensitive company information and provide comprehensive administrative support to the Management.

Skills

Communication

Coordination

Interpersonal skills

Confidentiality

Organization

Education

Secretarial studies degree (D3/Bachelor)

Tools

Microsoft Office

ERP/SAP

Outlook

Job description

PT Alvindo Catur Sentosa, based in West Jakarta, seeks an experienced Secretary/Executive Assistant to support Directors. You will manage schedules, prepare MoM, handle confidential documents, and coordinate with internal and external stakeholders to ensure smooth operations.

The role requires 3+ years in a similar position, strong Microsoft Office and ERP/SAP familiarity, and fluent English. Mandarin is a plus; placement is in West Jakarta.