Executive Assistant, PA & Office Secretary

PT Perintis Jaya Internasional; Denpasar; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT Perintis Jaya Internasional is seeking an Executive Assistant, PA & Office Secretary to support the Director with calendar management, meetings, and daily priorities.

The role requires a Diploma or Bachelor's in a related field, 1 year of secretary/PA experience, and strong English and Bahasa Indonesia. Proficient in MS Office; Photoshop a plus. You will liaise with internal teams, clients, and vendors, and help manage travel and events.

Qualifications

• Diploma or Bachelor’s in Secretary, Business Administration, Management, or related field.
• Minimum 1 year of experience as Secretary or Personal Assistant.
• Proficient in Microsoft Office; Photoshop skills are a plus.
• Strong command of Bahasa Indonesia and English (spoken and written).
• Strong organizational and time-management skills.

Responsibilities

• Provide professional administrative and secretarial support to the Director, including managing schedules, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, including preparing agendas, materials, minutes, and follow-up actions.
• Prepare and handle correspondence, letters, reports, presentations, memos, and other company documents.
• Manage incoming and outgoing correspondence, emails, phone calls, and other communications.
• Act as a liaison between the Director, internal departments, clients, business partners, vendors, and other stakeholders.
• Follow up on tasks, decisions, approvals, deadlines, and requests on behalf of the Director.
• Maintain and organize physical and digital records, including confidential documents, contracts, correspondence, and reports.
• Coordinate business travel, appointments, company events, and other engagements involving the Director.
• Assist in management meetings, presentations, corporate events, special projects, and other assignments as required.

Skills

Time management

Organizational skills

Communication

Multitasking

English proficiency

Education

Diploma or Bachelor's in Secretary/Business Admin

Tools

Microsoft Office

Adobe Photoshop

Job description

Executive Assistant, PA & Office Secretary

Minimum Diploma (D3) or Bachelor’s Degree (S1) in Secretary, Business Administration, Management, or a related field.

Minimum 1 year of experience as a Secretary or Personal Assistant is preferred.

Proficient in Microsoft Office; Adobe Photoshop skills are a plus.

Strong command of both Bahasa Indonesia and English (spoken and written).

Strong organizational and time-management skills.

Able to work under pressure, manage multiple tasks, and meet deadlines.

Available to start immediately or with a short notice period is preferred.

Willing to work 6 days per week, from 8:00 AM to 5:00 PM.

Job Description :

Provide professional administrative and secretarial support to the Director, including managing schedules, appointments, meetings, and daily priorities.

Coordinate internal and external meetings, including preparing agendas, materials, minutes, and follow-up actions.

Prepare and handle correspondence, letters, reports, presentations, memos, and other company documents.

Manage incoming and outgoing correspondence, emails, phone calls, and other communications.

Act as a liaison between the Director, internal departments, clients, business partners, vendors, and other stakeholders.

Follow up on tasks, decisions, approvals, deadlines, and requests on behalf of the Director.

Maintain and organize physical and digital records, including confidential documents, contracts, correspondence, and reports.

Cordinate business travel, appointments, company events, and other engagements involving the Director.

Assist in management meetings, presentations, corporate events, special projects, and other assignments as required

Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Office Secretary?
• Which of the following types of qualifications do you have?
• How many years of Software Design experience do you have?
• How many years' experience do you have as a Secretary to the Director?

Agriculture, Forestry & Fishing 51-100 employees

PT Perintis Jaya Internasional was founded in 2008, and we have been one of the nation's leading fresh tuna exporter since then. We own and operate 69 fishing vessels and the scale of our operation allow us to be fully integrated and ensure high quality is maintained as we control the entire process from catching, processing and delivery.

PT Perintis Jaya Internasional was founded in 2008, and we have been one of the nation's leading fresh tuna exporter since then. We own and operate 69 fishing vessels and the scale of our operation allow us to be fully integrated and ensure high quality is maintained as we control the entire process from catching, processing and delivery.