Purchasing Admin Staff

FACETOLOGY; Jakarta Selatan; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

FACETOLOGY is seeking a dedicated Purchasing/Procurement professional in Jakarta Selatan, Indonesia to manage PO processes, supplier invoices, and inventory documentation. You will monitor PM and FG shipments, ensure on-time delivery, and maintain accurate records using ERP systems.

Ideal candidates hold a bachelor’s degree in SCM or related field and have 1–3 years in purchasing within beauty, cosmetics, FMCG, or manufacturing. Advanced Excel skills and strong vendor management are required.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, or a related field.
• 1-3 years of Purchasing/Procurement experience in beauty, cosmetics, FMCG or manufacturing.

Responsibilities

• Manage the Purchase Order (PO) process, including creating, processing, and issuing POs to vendors.
• Maintain and organize all Packaging Material (PM) and Finished Goods (FG) purchasing documents.
• Monitor shipments and ensure PM and FG are delivered on time and in full. Input and update PM and FG shipment information in the system.
• Verify and validate supplier invoices against supporting documents, including Delivery Orders and Purchase Orders.
• Manage and monitor rejected and returned PM and FG materials, ensuring proper documentation and follow-up actions.

Skills

Excel proficiency

Vendor management

Negotiation

Communication

Inventory control

Education

Bachelor's degree in SCM/Business/Industrial Eng

Tools

Odoo

SAP

Accurate

Job description

#BeOneofOurFaces!Joining FACETOLOGY means becoming part of a dynamic beauty brand. We are a human-centric environment, driven by the purpose of enhancing quality of life through our products.

Manage the Purchase Order (PO) process, including creating, processing, and issuing POs to vendors.

Maintain and organize all Packaging Material (PM) and Finished Goods (FG) purchasing documents.

Monitor shipments and ensure PM and FG are delivered on time and in full. Input and update PM and FG shipment information in the system.

Verify and validate supplier invoices against supporting documents, including Delivery Orders and Purchase Orders.

Manage and monitor rejected and returned PM and FG materials, ensuring proper documentation and follow-up actions.

Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, or a related field.

Minimum 1-3 years of experience in Purchasing/Procurement, preferably within the beauty, cosmetics, FMCG, or manufacturing industry.

Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, Data Validation, basic dashboard creation, and other advanced Excel formulas.

Strong understanding of inventory control processes, including stock movement, inbound & outbound transactions, stock opname, and inventory reconciliation.

Proficient in using ERP and Inventory Management Systems such as Odoo, SAP, Accurate, or similar platforms.

Strong negotiation, communication, and vendor management skills.

Honest, detail-oriented, and highly accurate when working with numerical data.