Purchasing Admin Staff

Facetology; Jakarta Pusat; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

FACETOLOGY in Jakarta is seeking a Procurement/Purchasing Specialist to manage PO creation, processing, and issuing to vendors, while maintaining PM and FG purchasing documents.

You will monitor shipments, update systems, validate supplier invoices, and oversee returns, contributing to accurate records and timely deliveries in a fast-paced beauty brand environment.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, or a related field.
• Minimum 1–3 years of experience in Purchasing/Procurement, preferably within the beauty, cosmetics, FMCG, or manufacturing industry.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, Data Validation, basic dashboard creation, and other advanced Excel formulas.
• Strong understanding of inventory control processes, including stock movement, inbound & outbound transactions, stock opname, and inventory reconciliation.
• Proficient in using ERP and Inventory Management Systems such as Odoo, SAP, Accurate, or similar platforms.
• Strong negotiation, communication, and vendor management skills.
• Honest, detail-oriented, and highly accurate when working with numerical data.

Responsibilities

• Manage the Purchase Order (PO) process, including creating, processing, and issuing POs to vendors.
• Maintain and organize all Packaging Material (PM) and Finished Goods (FG) purchasing documents.
• Monitor shipments and ensure PM and FG are delivered on time and in full. Input and update PM and FG shipment information in the system.
• Verify and validate supplier invoices against supporting documents, including Delivery Orders and Purchase Orders.
• Manage and monitor rejected and returned PM and FG materials, ensuring proper documentation and follow-up actions.

Job description

Responsibilities

#BeOneofOurFaces!Joining FACETOLOGY means becoming part of a dynamic beauty brand. We are a human-centric environment, driven by the purpose of enhancing quality of life through our products.

• Manage the Purchase Order (PO) process, including creating, processing, and issuing POs to vendors.
• Maintain and organize all Packaging Material (PM) and Finished Goods (FG) purchasing documents.
• Monitor shipments and ensure PM and FG are delivered on time and in full.Input and update PM and FG shipment information in the system.
• Verify and validate supplier invoices against supporting documents, including Delivery Orders and Purchase Orders.
• Manage and monitor rejected and returned PM and FG materials, ensuring proper documentation and follow-up actions.

Responsibilities

#BeOneofOurFaces!Joining FACETOLOGY means becoming part of a dynamic beauty brand. We are a human-centric environment, driven by the purpose of enhancing quality of life through our products.

• Manage the Purchase Order (PO) process, including creating, processing, and issuing POs to vendors.
• Maintain and organize all Packaging Material (PM) and Finished Goods (FG) purchasing documents.
• Monitor shipments and ensure PM and FG are delivered on time and in full.Input and update PM and FG shipment information in the system.
• Verify and validate supplier invoices against supporting documents, including Delivery Orders and Purchase Orders.
• Manage and monitor rejected and returned PM and FG materials, ensuring proper documentation and follow-up actions.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, or a related field.
• Minimum 1–3 years of experience in Purchasing/Procurement, preferably within the beauty, cosmetics, FMCG, or manufacturing industry.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, Data Validation, basic dashboard creation, and other advanced Excel formulas.
• Strong understanding of inventory control processes, including stock movement, inbound & outbound transactions, stock opname, and inventory reconciliation.
• Proficient in using ERP and Inventory Management Systems such as Odoo, SAP, Accurate, or similar platforms.
• Strong negotiation, communication, and vendor management skills.
• Honest, detail-oriented, and highly accurate when working with numerical data.