Procurement & Project Staff

Delonix Group; Jakarta Barat; On-site; IDR 78,120,000 - 111,600,000; Full time

Job summary

Delonix Group Indonesia is seeking a detail‑oriented Procurement & Project Staff to manage procurement administration, document workflows, and project tracking for hospitality development and construction projects.

The role focuses on maintaining project records, managing purchasing files, verifying supplier documents, and coordinating across departments. Fresh graduates with strong organizational skills are encouraged to apply.

Qualifications

• Diploma or Bachelor's degree in relevant fields.
• Fresh graduates or experienced candidates welcome.
• Strong administrative discipline and attention to detail.
• Proficient in Excel (VLOOKUP/XLOOKUP) and basic Word.
• Basic AutoCAD knowledge is a plus.
• Fluency in English; Mandarin an advantage.
• Willing to travel to sites; driver’s license preferred.

Responsibilities

• Manage daily procurement administration, documentation processing, and record-keeping.
• Prepare and archive procurement documents (PR, PO, contracts, acceptance forms, vendor docs).
• Submit vendor payment requests and verify supporting documents; track payment status with Finance & Accounting.
• Maintain central vendor database and procurement reports; update quotation history.
• Support RFQ creation, price comparisons, and supplier offers selection.
• Track orders, deliveries, and installation timelines; coordinate with suppliers and internal teams.

Skills

Excel

AutoCAD

English fluency

Vendor management

Data analysis

Education

Diploma (D3) or Bachelor's Degree (S1) in Business Administration or related fields

Job description

Delonix Group Indonesia is seeking a detail-oriented Procurement & Project Staff to manage procurement administration, document workflows, and operational project tracking for our hospitality development and construction projects.

This role focuses on maintaining systematic project records, managing purchasing files, verifying supplier documentation, and ensuring smooth cross-departmental coordination. Fresh graduates with strong organizational skills are welcome to apply!

What You’ll Do

Procurement Administration & Documentation Control

• Manage daily procurement administration, document processing, and record-keeping for hotel operations and construction projects.
• Prepare, process, and archive key procurement documents (PR, PO, contracts, acceptance forms, and vendor documentation).
• Prepare and submit vendor payment requests, verify financial/tax supporting documents, and track payment status with Finance & Accounting.
• Maintain and update the central vendor database, quotation history, and periodic procurement tracking reports.

Sourcing & Quotation Management

• Assist in vendor screening, information gathering, and administrative qualification checks based on project requirements.
• Issue Requests for Quotation (RFQ), build price comparison tables, and organize supplier offers based on price, quality, and delivery terms.
• Support administrative sourcing for hotel-specific items, including FF&E, OS&E, building materials, and equipment.

Project & Delivery Tracking

• Maintain project tracking logs to monitor order statuses, delivery schedules, goods receiving, and installation timelines.
• Coordinate administrative follow-ups with suppliers, contractors, and internal teams to maintain workflow progress.
• Perform other administrative and operational duties as assigned by the supervisor.

What We’re Looking For

• Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Supply Chain, Management, Civil Engineering, Architecture, or related fields.
• Open to both fresh graduates and experienced candidates (prior administrative experience in procurement, construction, or hospitality is a plus).
• Strong administrative discipline, systematic filing habits, and high attention to detail.
• Strong Excel skills for data tracking (proficient in VLOOKUP, XLOOKUP, and formulas) alongside basic Microsoft Word proficiency.
• Basic AutoCAD knowledge and ability to read technical drawings is a plus.
• Tech‑savvy with an interest in leveraging AI tools and modern software to streamline administrative tasks.
• Basic knowledge of purchasing procedures, procurement administration, or vendor management.
• Fluency in English (written and spoken) for reporting and business correspondence; Mandarin language proficiency is an advantage.
• Basic understanding of construction materials, engineering items, or hotel project requirements is beneficial.
• Willing to travel to project sites or supplier locations when required for administrative verification and coordination (having a personal vehicle or valid driver's license - SIM A/C will be an additional point).