Procurement & Project Staff

PT Delonix Group Indonesia; Jakarta Barat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Delonix Group Indonesia is seeking a detail-oriented Procurement & Project Staff to manage procurement administration, document workflows, and project tracking for hospitality development and construction projects. Fresh graduates are welcome to apply, with strong organizational skills.

You will handle procurement documents, vendor records, and cross-department coordination, contributing to timely project delivery across hotel operations and site works.

Qualifications

• Diploma (D3) or Bachelor's Degree in Business Administration, Supply Chain, Management, Civil Engineering, Architecture, or related fields.
• Fresh graduates welcome; open to experienced candidates with procurement, construction, or hospitality admin background.
• Strong administrative discipline and high attention to detail.
• Excel for data tracking (VLOOKUP, XLOOKUP, and formulas); basic Word proficiency.
• Basic AutoCAD knowledge and ability to read technical drawings.
• Tech-savvy with interest in using AI tools and modern software to streamline admin tasks.
• Fluency in English; Mandarin is an advantage.
• Basic understanding of construction materials or hotel project requirements.
• Willing to travel to project sites or supplier locations; having a personal vehicle or SIM A will be an added point.

Responsibilities

• Manage daily procurement administration and document processing for hotel operations and construction projects.
• Prepare, process, and archive key procurement documents (PR, PO, contracts, acceptance forms, and vendor documentation).
• Prepare and submit vendor payment requests, verify supporting documents, and track payment status with Finance & Accounting.
• Maintain central vendor database, quotation history, and periodic procurement tracking reports.
• Assist in vendor screening, information gathering, and administrative qualification checks based on project requirements.
• Issue RFQs, build price comparison tables, and organize supplier offers based on price, quality, and delivery terms.
• Support administrative sourcing for FF&E, OS&E, building materials, and equipment.
• Maintain project tracking logs for orders, deliveries, receiving, and installation timelines.
• Coordinate administrative follow-ups with suppliers, contractors, and internal teams to maintain workflow progress.
• Perform other administrative and operational duties as assigned.

Skills

Excel

AutoCAD

English

Mandarin

Education

Diploma (D3) or Bachelor’s Degree

Job description

Delonix Group Indonesia is seeking a detail-oriented Procurement & Project Staff to manage procurement administration, document workflows, and operational project tracking for our hospitality development and construction projects.

This role focuses on maintaining systematic project records, managing purchasing files, verifying supplier documentation, and ensuring smooth cross-departmental coordination. Fresh graduates with strong organizational skills are welcome to apply!

What You’ll Do

Procurement Administration & Documentation Control

Manage daily procurement administration, document processing, and record-keeping for hotel operations and construction projects.

Prepare, process, and archive key procurement documents (PR, PO, contracts, acceptance forms, and vendor documentation).

Prepare and submit vendor payment requests, verify financial/tax supporting documents, and track payment status with Finance & Accounting.

Maintain and update the central vendor database, quotation history, and periodic procurement tracking reports.

Sourcing & Quotation Management

Assist in vendor screening, information gathering, and administrative qualification checks based on project requirements.

Issue Requests for Quotation (RFQ), build price comparison tables, and organize supplier offers based on price, quality, and delivery terms.

Support administrative sourcing for hotel-specific items, including FF&E, OS&E, building materials, and equipment.

Project & Delivery Tracking

Maintain project tracking logs to monitor order statuses, delivery schedules, goods receiving, and installation timelines.

Coordinate administrative follow-ups with suppliers, contractors, and internal teams to maintain workflow progress.

Perform other administrative and operational duties as assigned by the supervisor.

What We’re Looking For

Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Supply Chain, Management, Civil Engineering, Architecture, or related fields.

Open to both fresh graduates and experienced candidates (prior administrative experience in procurement, construction, or hospitality is a plus).

Strong administrative discipline, systematic filing habits, and high attention to detail.

Strong Excel skills for data tracking (proficient in VLOOKUP, XLOOKUP, and formulas) alongside basic Microsoft Word proficiency.

Basic AutoCAD knowledge and ability to read technical drawings is a plus.

Tech-savvy with an interest in leveraging AI tools and modern software to streamline administrative tasks.

Basic knowledge of purchasing procedures, procurement administration, or vendor management.

Fluency in English (written and spoken) for reporting and business correspondence; Mandarin language proficiency is an advantage.

Basic understanding of construction materials, engineering items, or hotel project requirements is beneficial.

Willing to travel to project sites or supplier locations when required for administrative verification and coordination (having a personal vehicle or valid driver's license - SIM A/C will be an additional point).