PA for CEO (Mandarin Speaker)

PT Sam Bound Mitra Indonesia; Brebes; On-site; IDR 180,000,000 - 300,000,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Flexible working arrangements

Modern office

Job summary

PT Sam Bound Mitra Indonesia is seeking a highly organised Personal Assistant for the CEO (Mandarin Speaker) to join our executive office in Brebes, Central Java. You will act as the right hand to the CEO, providing comprehensive administrative and executive support.

This role requires Mandarin proficiency, exceptional organisational and communication skills, and the ability to manage calendars, travel, and confidential information.

Qualifications

• Mandarin Chinese fluency is required (written and spoken).
• Experience as Personal/Executive Assistant to C-level executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication with attention to detail.
• Proficiency in Microsoft Office and related office software.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO's calendar and coordinate meetings.
• Prepare meeting agendas, documents, and presentations.
• Handle confidential correspondence with discretion.
• Provide admin support including filing and records management.
• Arrange domestic and international travel logistics.
• Act as liaison between CEO and internal teams.
• Serve as translator/interpreter for Mandarin communications.
• Manage calls and emails, prioritising urgent matters.
• Coordinate company events and office operations.
• Support CEO with research and reports.

Skills

Mandarin

Fluent English

Executive support

Organisational skills

Time management

Communication

Microsoft Office

Tools

Microsoft Office

Job description

About the role

PT Sam Bound Mitra Indonesia is seeking a highly organised and proactive PA for CEO (Mandarin Speaker) to join our executive office team. This is a full-time position based in Brebes, Central Java, where you will serve as the right hand to our Chief Executive Officer, providing comprehensive administrative and executive support. As a Mandarin speaker, you will play a crucial role in facilitating communication and managing relationships with our Mandarin-speaking stakeholders and business partners. This position is strategically important to our organisation, as you will directly contribute to the smooth operation of our executive office and support the CEO in achieving our key business objectives.

Key responsibilities

Manage the CEO's calendar, schedule meetings, and coordinate with internal and external stakeholders to ensure optimal time management

Prepare and organise meeting agendas, documentation, and presentations for executive meetings and board discussions

Handle confidential and sensitive correspondence, ensuring discretion and professionalism at all times

Provide administrative support including document preparation, filing, and maintenance of records and databases

Arrange travel logistics, accommodation, and itineraries for the CEO, including domestic and international trips

Act as a liaison between the CEO and internal departments, facilitating communication and ensuring priorities are clearly communicated

Serve as a translator and interpreter for Mandarin-speaking communications, meetings, and business negotiations

Manage incoming calls, emails, and correspondence, prioritising matters requiring immediate attention

Coordinate special events, conferences, and company functions that involve the executive office

Maintain executive office supplies and equipment, ensuring a professional and efficient working environment

Support the CEO with research, data compilation, and preparation of reports as required

What we're looking for

Fluent in Mandarin Chinese (both written and verbal), with excellent English language skills

Proven experience as a Personal Assistant, Executive Assistant, or in a similar senior secretarial role, preferably supporting C-level executives

Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills with excellent attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software

High level of discretion and professionalism when handling confidential information

Ability to work independently and take initiative while remaining flexible and responsive to changing priorities

Excellent interpersonal skills with the ability to liaise effectively with senior management, staff, and external partners

Professional demeanour with a calm, composed approach to managing fast-paced environments

Experience in international business or cross-cultural communication is highly desirable

Certification or formal training in secretarial or administrative support is preferred

What we offer

PT Sam Bound Mitra Indonesia is committed to creating a supportive and rewarding workplace for our employees. We offer a competitive salary package commensurate with experience and qualifications. As a valued member of our executive team, you will enjoy opportunities for professional development and career progression within our growing organisation. We provide a professional working environment in our Brebes, Central Java location, with access to modern office facilities. We encourage a healthy work-life balance and provide support for our employees' wellbeing. Our company values dedication and excellence, and we reward employees who demonstrate initiative and a commitment to our mission. We welcome discussions about flexible working arrangements where possible to meet your individual needs.

About us

PT Sam Bound Mitra Indonesia is a dynamic and growing company based in Brebes, Central Java, dedicated to delivering quality products and services. We pride ourselves on our professional approach, commitment to excellence, and strong relationships with our partners and stakeholders. Our team is collaborative and forward-thinking, and we value employees who share our commitment to continuous improvement and business success. We maintain strong connections with Mandarin-speaking markets and partners, making multilingual capabilities essential to our operations. We are an equal opportunity employer and welcome applications from qualified candidates from diverse backgrounds.