EXECUTIVE ASSISTANT for CEO (MANDARIN SPEAKER)

PT Anugrah Indo Mandiri; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Anugrah Indo Mandiri is seeking an Executive Assistant to the CEO who is fluent in Mandarin. The role focuses on operational support, liaison with internal teams and external partners from China, and managing supplier communications.

Proficiency in Excel/Google Sheets is essential, with strong coordination and proactive problem-solving. The successful candidate will work closely with the CEO, gain exposure to supplier management, purchasing, and business development, and may travel for

Qualifications

• Mandarin-speaking proficiency required (written and verbal).
• 1+ year of experience in executive/administrative support roles or related fields.
• Proficient in Excel/Google Sheets and data summarization.

Responsibilities

• Support CEO's operational activities and daily work needs.
• Act as liaison between CEO, internal teams, and external parties.
• Communicate with suppliers and partners using Mandarin.
• Coordinate meetings, agendas, documents, and CEO presentations.
• Conduct basic data processing and reporting in Excel/Sheets.

Skills

Mandarin language

Communication

Interpersonal skills

Time management

Proactive learner

Education

D3/S1 education

Tools

Excel

Google Sheets

Job description

EXECUTIVE ASSISTANT for CEO (MANDARIN SPEAKER)

Executive Assistant to CEO who is communicative, proactive, quick to learn, mobile, and has Mandarin language capability to support CEO activities and company business communication needs. This position is suitable for candidates who are not only strong in administration, but also interested in understanding business operation, supplier management, purchasing, negotiation, and business development, particularly in communication with suppliers and business partners from China.

Key responsibilities

Support CEO's operational activities and daily work needs.

Act as communication liaison between CEO and internal company as well as external parties.

Assist communication with suppliers, partners, and external parties from China using Mandarin language.

Coordinate and follow up with suppliers according to CEO direction.

Assist communication process related to quotation, sample, product information, order, purchasing, and other supplier needs.

Coordinate meetings, agenda, schedule, documents, data, and CEO presentation needs.

Follow up with various divisions and ensure information and action items are conveyed well.

Conduct research and gather information needed to support CEO decision‑making.

Assist in making reports, summaries, and simple data processing using Excel/Google Sheets.

Support business coordination needs and certain projects according to CEO direction.

About you

Minimum D3/S1 education, all majors open.

Minimum 1 year work experience, particularly as Executive Assistant, Personal Assistant, Management Trainee, Sales/Business Development, Purchasing, or other relevant positions.

Must be able to speak Mandarin, both verbally and in writing.

English language capability is a plus.

Master Microsoft Excel / Google Sheets and able to make summaries and conduct simple data analysis.

Good communication and interpersonal skills.

Good coordination, follow up, and time management capabilities.

Professional appearance and able to conduct oneself when communicating with internal and external parties.

Mobile and willing to travel/work visits as needed.

Quick learner, proactive, responsive, and able to work in a dynamic work environment.

High initiative, problem‑solving mindset, and ownership of work.

Interested in learning supplier management, purchasing, products, and company business processes.

Experience communicating or negotiating with suppliers is a plus.

Able to work closely with CEO and maintain company information confidentiality.

Opportunity to work and learn directly with CEO.

Exposure to business operation, supplier management, purchasing, and business development.

Opportunity to develop business communication, negotiation, coordination, and business networking capabilities.

Opportunity to interact with suppliers and business partners from China.

Dynamic work environment with space to learn and develop.

PT Anugrah Indo Mandiri

PT Anugrah Indo Mandiri was establish in 2003. We are the appointed sole Importer & Distributor for Several Brand Agency in Indonesia. We provide customized sales, brand development, marketing, and logistics solutions to our clients and principals.

VISION & MISSION

Everybody now can enjoy world‑class food and ingredients in your kitchen

Our Company

Web : www.ptaims.com

ptaim.id

cybeverages

Our Culture

• We believe in promotions from within
• Keep learning, asking, & never satisfied
• Be passionate about what you do
• Be creative & have fun along the way
• Target orientated & aim high
• Excellence in our work

Brands :

www.asianhomegourmet.com

www.unisoy.com.sg

www.gryphontea.com