Personal Assistant / Secretary (for CEO)

PT Good Sale Tech; Jakarta Selatan; On-site; IDR 96,000,000 - 168,000,000; Full time

Job summary

PT Good Sale Tech in Jakarta Selatan is seeking a highly organized Chief of Staff Assistant to support the CEO with executive administration and cross-border coordination. You will manage calendars, travel, meetings, and confidential information while liaising with regional teams and external partners.

Fluent English is required; Mandarin is a plus. The role emphasizes proactive project coordination, document preparation, and discreet handling of sensitive data, with willingness to work beyond

Qualifications

• 2-3 years of experience as Secretary, Executive Assistant or Personal Assistant.
• Fluent in English (spoken & written); Mandarin is a plus.
• Experience with international travel arrangements (flights, visas, itineraries).
• Strong organizational and time-management skills.
• Professional, discreet, and able to maintain confidentiality.
• Proficient in Microsoft Office and digital communication tools.

Responsibilities

• Manage CEO's daily calendar, appointments, and meeting schedules.
• Arrange domestic and international travel (flights, hotels, visas, itineraries).
• Coordinate meetings with internal teams, regional offices, and external stakeholders.
• Handle emails, calls, and messages in Bahasa Indonesia and English.
• Prepare meeting agendas, presentations, documents, and minutes.
• Support CEO in project coordination, report preparation, and basic research.
• Assist in event and business trip logistics.
• Handle expense reports and reimbursements.
• Perform general administrative duties to ensure smooth day-to-day operations.

Skills

Organizational skills

Discretion & confidentiality

Communication

Travel coordination

English proficiency

Cross-border coordination

Tools

Microsoft Office

Job description

Personal Assistant / Secretary (for CEO)

We are seeking a highly organized, discreet, and proactive Secretary to the CEO to support daily executive, administrative, and coordination needs. This position required to have strong communication skills, professionalism, and the ability to manage cross-border arrangements.

Responsibilities

Manage the CEO’s daily calendar, appointments, and meeting schedules

Arrange domestic and international travel (flights, hotels, visas, itineraries)

Coordinate meetings with internal teams, regional offices, and external stakeholders

Handle communication (emails, calls, messages) in Bahasa Indonesia and English

Prepare meeting agendas, presentations, documents, and minutes

Ensure follow-up on action items and timely completion of tasks

Maintain and organize confidential files, records, and company documents

Support CEO in project coordination, report preparation, and basic research

Assist in event and business trip logistics

Handle expense reports and reimbursements

Perform general administrative duties to ensure smooth day-to-day operations

Requirements

2-3 years of experience as Secretary, Executive Assistant, and Personal Assistant

Fluent in English (spoken & written); Mandarin is a plus

Strong experience in international travel arrangement (flights, hotels, visa application, itinerary planning)

Excellent organizational and time-management skills

Strong attention to detail and ability to handle multiple priorities

Professional, discreet, and able to maintain confidentiality

Strong interpersonal skills and comfortable interacting with senior-level stakeholders

Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools

Ability to work independently, anticipate needs, and follow through

Willing to work beyond standard office hours when needed

Well-groomed and professional

Preferably have experience in marketing and public relation and work closely with KOL and Celebrity

Preferred Qualifications (Nice to Have)

Prior experience supporting C-level executives

Familiarity with multinational or cross-cultural environments

Strong coordination and follow-through skills

Experience handling travel for foreign leaders