Executive Assistant (Mandarin Speaker)

OrmandCorp; Jakarta Utara; On-site; IDR 300,000,000 - 550,000,000; Full time

Job summary

OrmandCorp in Jakarta is seeking an experienced Executive Assistant (Mandarin Speaker) to support senior executives in a full-time capacity. You will manage complex calendars, prepare reports, and coordinate travel while acting as the Mandarin liaison for regional partners.

Fluent Mandarin and professional English are required, with at least five years in executive support. The role emphasizes discretion, cross-cultural communication, and proactive assistance to drive executive productivity.

Qualifications

• Fluent Mandarin Chinese (written and spoken) with professional English proficiency.
• Minimum 5 years' experience as an Executive Assistant or similar senior admin role.
• Advanced proficiency with Microsoft Office and scheduling software.
• Ability to translate and convey complex information accurately.
• Strong understanding of cross-cultural communication and Chinese business etiquette.
• Capacity to manage multiple priorities and tight deadlines with discretion.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating travel for senior leadership
• Preparing high-quality correspondence, presentations, and reports for executive review and board meetings
• Acting as a primary contact for internal and external stakeholders needing Mandarin support
• Providing real-time translation and interpretation during meetings and calls with Mandarin-speaking partners
• Organising and coordinating business events, conferences, and corporate functions
• Managing confidential information and sensitive documents with discretion and professionalism
• Processing expense reports, purchase orders, and other admin documentation
• Conducting research and preparing briefing materials for executives
• Liaising with external service providers and managing vendor relationships
• Supporting development and implementation of office procedures and systems

Skills

Mandarin

English

Executive support

Administrative skills

Communication

Cultural awareness

Organizational skills

Discretion

Proactivity

Problem-solving

Multinational experience

Tools

MS Office

Scheduling software

CRM systems

Document management tools

Job description

About the role

OrmandCorp is seeking an experienced Executive Assistant (Mandarin Speaker) to join our Jakarta office on a full-time basis. This is a pivotal administrative role that will provide comprehensive support to senior executives, ensuring smooth day-to-day operations and facilitating effective decision-making at the highest levels of the organisation. Your fluency in Mandarin will be essential as you liaise with our regional stakeholders and international partners. This position offers the opportunity to make a direct impact on executive productivity and organisational success.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating complex travel arrangements for senior leadership
• Preparing high-quality correspondence, presentations, and reports for executive review and board-level meetings
• Acting as a primary point of contact for internal and external stakeholders, including those requiring Mandarin language support
• Providing real-time translation and interpretation services during meetings, calls, and correspondence with Mandarin-speaking partners
• Organising and coordinating business events, conferences, and corporate functions
• Managing confidential information and sensitive documents with discretion and professionalism
• Processing expense reports, purchase orders, and other administrative documentation
• Conducting research and preparing briefing materials on behalf of executives
• Liaising with external service providers and managing vendor relationships
• Supporting the development and implementation of office procedures and systems

What we're looking for

• Language proficiency: Fluent Mandarin Chinese (both written and spoken) with professional-level English proficiency
• Executive support experience: Minimum 5 years' experience as an Executive Assistant or in a similar senior administrative role
• Administrative expertise: Advanced proficiency in Microsoft Office Suite and experience with scheduling software, CRM systems, and document management tools
• Communication skills: Exceptional written and verbal communication abilities with the capacity to translate and convey complex information accurately
• Cultural awareness: Strong understanding of Chinese business etiquette and cross-cultural communication practices
• Organisational abilities: Demonstrated capacity to manage multiple priorities simultaneously, meet tight deadlines, and maintain meticulous attention to detail
• Discretion and confidentiality: Proven ability to handle sensitive information with integrity and maintain strict confidentiality
• Proactive approach: Self-motivated with the ability to anticipate executive needs and take initiative
• Problem-solving skills: Strong capability to resolve issues independently and accelerate when necessary
• Preferred experience: Background in working within multinational corporations or organisations with significant regional operations

About us

OrmandCorp is a forward-thinking multinational organisation with a strong presence across Asia-Pacific. We are committed to delivering excellence in our operations whilst fostering a culture of innovation, integrity, and inclusivity. Our Jakarta office serves as a hub for regional business activities, and we pride ourselves on our collaborative working culture that values diverse perspectives and professional growth. With a focus on building long-term relationships with our clients, partners, and employees, OrmandCorp remains dedicated to achieving operational excellence and creating meaningful impact in the markets we serve.