Personal Assistant (Mandarin Speaker)

PT. Pelayaran Guntur Line; Jakarta Utara; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT. Pelayaran Guntur Line seeks a Mandarin-speaking Personal Assistant in Jakarta to support senior leadership with real-time interpretation, translation, and daily administrative coordination.

Fluency in Mandarin, Indonesian, and English, plus experience in interpretation and translation, is essential. The role requires strong organizational skills and the ability to manage multiple priorities with confidentiality.

Qualifications

• Fluent in Mandarin, Indonesian, and English (written and oral).
• Experience in interpretation and translation.
• Strong organizational and administrative skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Cultural awareness and sensitivity.

Responsibilities

• Provide real-time oral interpretation during meetings, business discussions, and field visits between Mandarin-speaking management and local teams.
• Translate documents, emails, contracts, and presentation materials from Mandarin to Indonesian/English and vice versa.
• Manage daily schedules, meeting calendars, and appointments for leadership.
• Arrange business travel including flight bookings, hotel reservations, visa processing, and transportation.
• Screen emails, phone calls, and messages directed to leadership and respond on their behalf when required.
• Organize and maintain company documents, confidential files, and reports in an orderly manner.
• Attend internal and external meetings, record key points (Minutes of Meeting) in Mandarin and Indonesian, and distribute accordingly.
• Prepare presentation materials, daily/weekly/monthly reports, and expense reports for leadership.
• Ensure leadership instructions are communicated to relevant teams and monitor task progress.
• Handle leadership's personal matters related to work operations and maintain confidentiality of all sensitive information.

Skills

Mandarin language proficiency

Indonesian language proficiency

English language proficiency

Interpretation

Translation

Administrative coordination

Organization

Confidentiality

Job description

A Personal Assistant (PA) Mandarin provides comprehensive support to Mandarin-speaking management, bridging language and cultural gaps between foreign leadership and local teams through real-time interpretation, written translation, and daily administrative coordination.

Key responsibilities

Provide real-time oral interpretation during meetings, business discussions, and field visits between Mandarin-speaking management and local teams

Translate documents, emails, contracts, and presentation materials from Mandarin to Indonesian/English and vice versa

Manage daily schedules, meeting calendars, and appointments for leadership

Arrange business travel including flight bookings, hotel reservations, visa processing, and transportation

Screen emails, phone calls, and messages directed to leadership and respond on their behalf when required

Organize and maintain company documents, confidential files, and reports in an orderly manner

Attend internal and external meetings, record key points (Minutes of Meeting) in Mandarin and Indonesian, and distribute accordingly

Prepare presentation materials, daily/weekly/monthly reports, and expense reports for leadership

Ensure leadership instructions are communicated to relevant teams and monitor task progress

Handle leadership's personal matters related to work operations and maintain confidentiality of all sensitive information

About you

Fluent in Mandarin, Indonesian, and English (written and oral)

Experience in interpretation and translation

Strong organizational and administrative skills

Ability to manage multiple priorities and maintain confidentiality

Cultural awareness and sensitivity