Personal Assistant (Mandarin Speaker)

PT Mulia Rentalindo Persada; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Mulia Rentalindo Persada is seeking a skilled Personal Assistant to support management with day-to-day tasks, travel planning, and correspondence. The role requires Mandarin fluency, strong English and Indonesian, and excellent organizational abilities.

You will manage schedules, prepare materials, translate when needed, and ensure confidentiality while coordinating with internal teams and external stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Management, Mandarin/Chinese Studies, Communication or related field.
• Fluent in Mandarin (spoken and written); HSK 4 or above preferred.
• Strong command of English and Bahasa Indonesia, both written and spoken.
• Previous experience as Personal Assistant, Executive Assistant, Secretary, Admin, Translator, or similar role preferred.
• Excellent organizational and time-management skills.
• Professional, proactive, detail-oriented, and trustworthy.

Responsibilities

• Provide administrative and personal assistance to management/directors in daily activities.
• Manage schedules, appointments, meetings, and travel arrangements.
• Coordinate communication between management, internal teams, and external parties, particularly Mandarin-speaking stakeholders.
• Assist with translation and interpretation between Mandarin and English/Indonesian when required.
• Prepare and organize documents, reports, presentations, meeting materials, and correspondence.
• Attend meetings and take notes, follow up on action items, and ensure tasks are completed on time.
• Handle confidential information and maintain discretion and professionalism.
• Coordinate business trips, including flight tickets, accommodation, transportation, and itineraries.
• Assist management with daily administrative tasks and ad-hoc assignments.
• Liaise with other departments to ensure smooth communication and execution of management's instructions.

Skills

Mandarin fluency

English proficiency

Bahasa Indonesia

Organization skills

Time management

Discretion

Communication skills

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Provide administrative and personal assistance to management/directors in daily activities.

Manage schedules, appointments, meetings, and travel arrangements.

Coordinate communication between management, internal teams, and external parties, particularly Mandarin-speaking stakeholders.

Assist with translation and interpretation between Mandarin and English/Indonesian when required.

Prepare and organize documents, reports, presentations, meeting materials, and correspondence.

Attend meetings and take notes, follow up on action items, and ensure tasks are completed on time.

Handle confidential information and maintain a high level of discretion and professionalism.

Coordinate business trips, including flight tickets, accommodation, transportation, and itineraries.

Assist management with daily administrative tasks and ad-hoc assignments.

Liaise with other departments to ensure smooth communication and execution of management's instructions.

Requirements

Minimum Bachelor's degree in Business Administration, Management, Mandarin/Chinese Studies, Communication, or a related field.

Fluent in Mandarin, both spoken and written; HSK 4 or above is preferred.

Good command of English and Bahasa Indonesia, both written and spoken.

Previous experience as a Personal Assistant, Executive Assistant, Secretary, Admin, Translator, or similar role is preferred.

Excellent organizational and time-management skills.

Strong communication and interpersonal skills.

Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

Able to handle multiple tasks and work under pressure in a fast-paced environment.

Professional, proactive, detail-oriented, and trustworthy.

Willing to work full WFO and accommodate management's schedule when necessary.

Willing to travel or accompany management for business trips when required.