Personal Assistant

PT Mitra Kencana Amanah Jaya; Provinsi Bali; On-site; IDR 89,280,000 - 133,920,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Collaborative culture

Work–life balance

Job summary

PT Mitra Kencana Amanah Jaya in Bali, Indonesia, seeks a highly organized Personal Assistant to support senior management with calendars, travel, and communications. This full-time role is essential to keep the executive office running smoothly.

You will anticipate needs, manage multiple priorities, prepare reports and presentations, and maintain confidentiality. English proficiency is required; additional languages are a plus, with a professional demeanor and proactive problem-solving.

Qualifications

• Experience as a Personal or Executive Assistant in a professional setting.
• Excellent organisational skills and ability to handle multiple priorities.
• Strong written and verbal English; additional languages a plus.
• Discretion and trusted with confidential information.
• Professional presentation when representing the company.

Responsibilities

• Managing executive calendars and coordinating diaries across stakeholders.
• Preparing meeting agendas, taking minutes, and distributing actions.
• Drafting and proofreading correspondence, reports, and presentations.
• Organising travel arrangements for executive visits and business trips.
• Managing expense reports and financial documentation.
• Maintaining confidential filing systems and data.
• Coordinating office operations with internal teams and vendors.
• Screening calls, emails, and visitor requests.
• Assisting with event planning for corporate meetings.
• Supporting ad-hoc projects for senior management.

Skills

Personal Assistant

Executive support

Calendar management

Travel coordination

Office software

Discretion

English communication

Tools

Microsoft Office Suite

Job description

About the role

PT Mitra Kencana Amanah Jaya is seeking a highly organised and proactive Personal Assistant to join our team in Bali. This is a full-time position offering the opportunity to provide comprehensive administrative and secretarial support to senior management. As Personal Assistant, you will be the right hand to key executives, managing their day-to-day operations, schedules, and communications to ensure they can focus on strategic priorities. This role is central to the smooth functioning of our executive office and requires someone who can anticipate needs, manage multiple priorities, and maintain the highest standards of professionalism and discretion.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diaries across multiple stakeholders
• Preparing and maintaining detailed meeting agendas, taking minutes, and distributing action items to relevant parties
• Drafting, editing, and proofreading correspondence, reports, and presentations on behalf of senior management
• Organising travel arrangements, including flights, accommodation, and ground transportation for executive visits and business trips
• Managing expense reports, invoices, and financial documentation in accordance with company procedures
• Maintaining confidential filing systems and databases, ensuring accurate record-keeping and information retrieval
• Coordinating office operations and liaising with internal departments and external vendors
• Screening and managing telephone calls, emails, and visitor requests with professionalism and discretion
• Assisting with event planning and coordination for corporate meetings, conferences, and business functions
• Supporting ad-hoc projects and initiatives as requested by senior management

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial support role within a professional environment
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills in English; additional language skills are advantageous
• Demonstrated discretion and ability to handle sensitive and confidential information with integrity
• Strong interpersonal skills and the ability to work effectively with executives and all levels of staff
• Attention to detail and commitment to maintaining high standards of accuracy in all work
• Proactive problem-solving approach with the ability to anticipate needs and take initiative
• Professional presentation and the ability to represent the company at the highest standard
• Flexibility and willingness to adapt to changing priorities and requirements

What we offer

PT Mitra Kencana Amanah Jaya is committed to creating a supportive and rewarding workplace for all employees. We offer competitive remuneration packages, professional development opportunities, and a collaborative work environment where your contributions are valued. As a full-time member of our team based in Bali, you will benefit from a dynamic company culture that prioritises work-life balance and employee wellbeing. We provide comprehensive support to help you succeed in your role and grow your career with us.

About us

PT Mitra Kencana Amanah Jaya is a professional services organisation based in Bali, dedicated to delivering excellence and building strong partnerships with our clients and stakeholders. Our company is built on the values of integrity, reliability, and commitment to outstanding service. We work in a collaborative environment where teamwork, professional development, and continuous improvement are central to our culture. We are proud to be an employer of choice in our region, and we invest in our people to ensure their success and wellbeing.