Marketing Procurement Assistant Manager - Manager

Indodana; Jakarta Pusat; On-site; IDR 360,000,000 - 480,000,000; Full time

Job summary

Indodana seeks a Strategic Sourcing & Commercial Negotiation professional to lead vendor engagements across out-of-home advertising, events, and related service providers. You will shape contracts, SLAs, and cost controls while ensuring compliance with market practices.

The role requires 4–5 years in procurement with 2 years in supervisory capacity, and strong ERP experience (Oracle) plus advanced Excel. You will develop SOPs, manage regional retainer contracts, and ensure regulatory compliance.

Qualifications

• Bachelor's degree in Management, Business, Accounting, Engineering, or related field.
• 4–5 years in Procurement/Sourcing; 2 years in supervisory/assistant manager.
• Experience in advertising agencies, fintech, or consumer electronics retail preferred.
• ERP procurement systems knowledge, preferably Oracle; advanced Excel.
• Understanding of advertising permits and Indonesian taxation (PPh & VAT).

Responsibilities

• Lead sourcing, price negotiations, ToP, BOQ, and SLAs with vendors.
• Develop SOPs for national and regional vendor contracting.
• Manage annual retainer contracts with regional vendors.
• Oversee RFP/RFQ processes and ensure tax compliance.
• Oversee PO creation in Oracle ERP and verify invoices.

Skills

Strategic Sourcing

Commercial Negotiation

Vendor Management

Analytical Skills

Education

Bachelor's degree in Management/Business/Accounting/Engineering

Tools

Oracle ERP

MS Excel

Job description

• Full-time

Job Description

Strategic Sourcing & Commercial Negotiation:

• Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.

Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.

Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Legal, Tax & Regulatory Compliance:

Oversee Request for Proposal (RFP) and Request for Quotation (RFQ) processes.

Ensure vendor legal compliance, validity of advertising permits, and local tax compliance (PPh and VAT).

ERP System & Cost Control:

Oversee accurate creation, issuance, and archiving of Purchase Orders (POs) within Oracle ERP.

Prepare periodic OOH rental cost summary reports for management review and internal audit purposes.

Verify and validate vendor invoices against Minutes of Handover (BAST) and photo documentation submitted by the Field Operations team prior to payment authorization.

Qualifications

• Minimum Bachelor's degree in Management, Business, Accounting, Engineering, or a related field.
• Minimum 4–5 years in Procurement/Sourcing, with at least 2 years in a Supervisory or Assistant Manager capacity (experience in a Marketing/Advertising Agency or Brand-side is preferred).
• Experience in advertising agencies, financial technology (fintech), or consumer electronics retail is preferred
• Technical Skills:
  • Proficient in ERP Procurement systems (preferably Oracle).
  • Advanced MS Excel skills (VLOOKUP, Pivot Tables, financial/commercial reporting).
  • Good understanding of commercial contract drafting, advertising permits, and Indonesian taxation (PPh & VAT)

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