Marketing Procurement Assistant Manager - Manager

Cermati.com; Jakarta Pusat; On-site; IDR 600,000,000 - 900,000,000; Full time

Job summary

Cermati.com is seeking a strategic Sourcing & Procurement lead in Jakarta to manage vendor negotiations, contracts, and ERP-based processes. You will oversee RFP/RFQ cycles, SOP development, and compliance across advertising, fintech, and retail vendor partners.

You will coordinate with Marketing and Operations to optimize costs, administer annual retainer contracts, and verify invoices against BASt documentation before authorization.

Qualifications

• Bachelor's degree in management, business, accounting, engineering, or related field.
• 4–5 years in procurement/sourcing; 2 years in supervisory/assistant manager role.
• Experience in advertising agencies, fintech, or consumer electronics retail preferred.
• Strong knowledge of contracts, advertising permits, and Indonesian taxation (PPh & VAT).

Responsibilities

• Lead sourcing, price negotiations, ToP, BOQ, and SLAs with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL providers.
• Develop, establish, and enforce SOPs for vendor contracting to ensure compliance and cost-efficiency.
• Manage annual retainer contracts for regional vendors in collaboration with Area Marketing teams.
• Oversee RFP and RFQ processes.
• Ensure vendor compliance, permits, and local tax compliance (PPh and VAT).
• Oversee PO creation in Oracle ERP and archiving.
• Prepare periodic vendor cost summary reports for management and audit purposes.
• Verify vendor invoices against Minutes of Handover (BAST) and photo documentation before payment.

Skills

Sourcing & Negotiation

Vendor management

Leadership experience

Education

Bachelor's degree in Management / Business / Accounting / Engineering

Tools

Oracle ERP

MS Excel

Job description

• Full-time

Job Description

Strategic Sourcing & Commercial Negotiation:

• Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.

Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.

Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Legal, Tax & Regulatory Compliance:

Oversee Request for Proposal (RFP) and Request for Quotation (RFQ) processes.

Ensure vendor legal compliance, validity of advertising permits, and local tax compliance (PPh and VAT).

ERP System & Cost Control:

Oversee accurate creation, issuance, and archiving of Purchase Orders (POs) within Oracle ERP.

Prepare periodic OOH rental cost summary reports for management review and internal audit purposes.

Verify and validate vendor invoices against Minutes of Handover (BAST) and photo documentation submitted by the Field Operations team prior to payment authorization.

Qualifications

• Minimum Bachelor's degree in Management, Business, Accounting, Engineering, or a related field.
• Minimum 4-5 years in Procurement/Sourcing, with at least 2 years in a Supervisory or Assistant Manager capacity (experience in a Marketing/Advertising Agency or Brand-side is preferred).
• Experience in advertising agencies, financial technology (fintech), or consumer electronics retail is preferred
• Technical Skills:
  • Proficient in ERP Procurement systems (preferably Oracle).
  • Advanced MS Excel skills (VLOOKUP, Pivot Tables, financial/commercial reporting).
  • Good understanding of commercial contract drafting, advertising permits, and Indonesian taxation (PPh & VAT)