HRGA & Secretary of Director

PT PANCA UTAMA ASIA; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT PANCA UTAMA ASIA is seeking an experienced professional to provide comprehensive administrative and secretarial support to the Director in Jakarta. You will manage schedules, coordinate meetings, handle correspondence, and maintain confidentiality of information.

In addition, you will coordinate travel and logistics, support HR activities including recruitment coordination and records management, and oversee office administration, filing systems, vendor relations, ensuring accuracy and

Qualifications

• Proven experience in a dual HR/secretarial role.
• Understanding of HR practices, policies and Indonesian compliance.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office applications.
• Strong interpersonal skills at all organisational levels.
• Attention to detail and accuracy.
• Ability to work independently or as part of a team.
• Experience with recruitment processes and HR administration is advantageous.
• Experience with GA functions.

Responsibilities

• Provide comprehensive administrative and secretarial support to the Director, including managing schedules, coordinating meetings, and handling correspondence
• Maintain confidentiality information and communications
• Coordinate travel arrangements, accommodation and logistics for executive visits and business trips
• Support end to end human resources functions including recruitment coordination, employee records management and HR documentation
• Coordinate general administrative activities including office management, supplies ordering and vendor relations
• Maintain and organise filing systems, databases and records management systems
• Assist with HR compliance matters and employee relations issues as needed
• GA functions

Skills

Organisational skills

Time management

Interpersonal skills

Attention to detail

Independence / teamwork

Microsoft Office proficiency

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Provide comprehensive administrative and secretarial support to the Director, including managing schedules, coordinating meetings, and handling correspondence

Maintain confidentiality information and communications

Coordinate travel arrangements, accommodation and logistics for executive visits and business trips

Support end to end human resources functions including recruitment coordination, employee records management and HR documentation

Coordinate general administrative activities including office management, supplies ordering and vendor relations

Maintain and organise filing systems, databases and records management systems

Assist with HR compliance matters and employee relations issues as needed

GA functions

What we're looking for

Proven experience in a similar dual role combining HR and executive secretarial or administrative support responsibilities

Strong understanding of human resources practices, policies and compliance requirements relevant to the Indonesian business environment

Excellent organisational and time management skills with the ability to prioritise multiple tasks and deadlines

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)

Strong interpersonal skills with the ability to work effectively at all organisational levels

Attention to detail and commitment to maintaining high standards of accuracy

Ability to work independently or collaborative team member

Experience with recruitment processes and HR administration is advantageous

Experience with GA functions