HRGA Staff

PT. BBA; Jakarta Utara; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT. BBA is seeking an Administrative General Affairs Officer in Jakarta to manage day-to-day office needs, document control, and records. You will coordinate facility maintenance and help ensure smooth operations across departments.

The ideal candidate has a D3 in administration, 2–3 years of experience, strong time management, and proficiency in Indonesian and English. You’ll work with vendors, support HR admin, and uphold company procedures and workplace safety standards.

Qualifications

• Diploma (D3) in Administration, Office Management, or related field.
• 2–3 years of experience in general affairs or office administration.
• Excellent time management and ability to multitask.
• Strong Indonesian and English communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of administrative governance and document management.
• Excellent organizational skills and attention to detail.
• Strong interpersonal, professional and responsive attitude.
• Experience in vendor management and price negotiation desirable.

Responsibilities

• Manage daily administrative office needs and records.
• Coordinate office facility maintenance and environment.
• Handle internal and external communications.
• Organize and support company events and meetings.
• Manage office supplies and stationery.
• Assist recruitment processes and HR administration.
• Build relationships with vendors and stakeholders.
• Ensure compliance with procedures and workplace safety.

Skills

Bilingual Indo/Eng

MS Office

Time management

Organizational skills

Communication

Vendor management

Governance knowledge

Interpersonal skills

Education

Diploma (D3) in Administration

Tools

MS Office Suite

Document management

Job description

This role involves managing daily administrative office needs, coordinating office facility maintenance, handling internal and external communications, organizing company events and meetings, managing office supplies, supporting recruitment and HR administration, maintaining vendor relationships, and ensuring compliance with company procedures and workplace safety standards.

Key responsibilities

Manage daily administrative office needs, including document management, filing, and company records systematically

Have knowledge about fixed-term contracts (Perjanjian Kerja Waktu Tertentu / PKWT for contract workers) and permanent contracts (Perjanjian Kerja Waktu Tidak Tertentu / PKWTT for permanent staff). Understand maximum time limits and extension rules for PKWT

Coordinate office facility maintenance, including equipment, furniture, and work environment to ensure optimal conditions

Handle internal and external communications, including correspondence, telephone, and information distribution to all departments

Organize and support company events, meetings, and other internal activities efficiently

Manage office supplies and ensure stationery and consumable materials are always available

Assist with recruitment processes and HR administration, including employee document processing

Build good relationships with vendors, third parties, and relevant stakeholders to support office operations

Ensure compliance with company procedures and workplace safety standards in the office environment

About you

Minimum Diploma (D3) education or equivalent in Administration, Office Management, or related field

Minimum 2-3 years of experience in general affairs, office administration, or similar support office positions

Very good time management skills with ability to handle multiple tasks simultaneously

Very good written and verbal communication skills in Indonesian and English (English is a plus)

Proficiency in standard office applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Knowledge of administrative governance, document management, and structured office procedures

Excellent organizational skills with high attention to detail and accuracy

Strong interpersonal skills with professional, friendly, and responsive attitude in serving various parties

Experience in vendor management and price negotiation for office needs is desirable