HR & Admin Executive

TotalEnergies Group; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

TotalEnergies Group in Jakarta is seeking an HR & Admin Executive to support HR and administrative functions across recruitment, onboarding, payroll, records, and facilities. The role focuses on compliant, efficient processes and a positive workplace experience.

You will handle HR documentation, benefits administration, engagement activities, and travel coordination while ensuring accurate records and adherence to local regulations. Bahasa Indonesia and English proficiency are required.

Qualifications

• Bachelor's degree in HR, Business Administration, Management, or a related field.
• Minimum 3 years of relevant experience in HR, Administration and/or General Affairs.
• Proficient in English and Bahasa Indonesia, both written and spoken.
• Knowledge of Indonesian employment regulations and office administration processes.

Responsibilities

• Coordinate learning and development activities, including training needs identification, scheduling, administration, and follow-up on training programs.
• Maintain accurate employee records and ensure HR documentation is up to date and properly filed.
• Administer employee benefits and insurance programs and respond to benefits and HR policy inquiries.
• Support employee engagement initiatives to foster a positive and productive work environment.
• Ensure compliance with local employment laws, company policies and HR procedures.
• Assist in preparing HR reports, employee communications, and HR-related documentation.
• Manage day-to-day office administration and facilities to ensure smooth operations.
• Coordinate business travel arrangements including flights, accommodation, and visa requirements where applicable.
• Liaise with building management, vendors, and service providers for efficient office operations.
• Oversee company vehicle administration, office equipment, and procurement of supplies.
• Support planning and coordination of company events and meetings.

Skills

Interpersonal skills

Communication skills

Organizational skills

Problem-solving

Stakeholder management

Education

Bachelor's degree in HR or related field

Job description

The HR & Admin Executive is responsible for supporting the full spectrum of Human Resources and Administrative functions to ensure efficient and smooth business operations. This role encompasses recruitment and onboarding, employee records management, payroll and benefits administration, training and development coordination, employee engagement initiatives, compliance with employment regulations, and general office administration. The successful candidate will play a key role in fostering a positive workplace experience while providing operational support to employees and management.

Human Resources

• Coordinate learning and development activities, including training needs identification, scheduling, administration, and follow-up on training programs.
• Maintain accurate employee records and ensure all HR documentation is up to date and properly filed.
• Administer employee benefits and insurance programs, and serve as the primary point of contact for employee inquiries relating to benefits and HR policies.
• Support employee engagement initiatives and activities to foster a positive and productive work environment.
• Ensure compliance with local employment laws, company policies, and HR procedures.
• Assist in preparing HR reports, employee communications, and other HR-related documentation as required.
• Manage day-to-day office administration and facilities to ensure smooth business operations.
• Coordinate business travel arrangements, including flight, accommodation, transportation, and visa requirements where applicable.
• Liaise with building management, vendors, and service providers to ensure efficient office operations and timely resolution of facility-related issues.
• Oversee company vehicle administration, office equipment maintenance, and procurement of office supplies.
• Support the planning and coordination of company events, meetings, employee activities, and corporate functions.
• Monitor administrative budgets and vendor contracts, ensuring cost-effective and efficient service delivery.

Other Responsibilities

• Perform other HR, administration, and general affairs duties, as well as ad hoc assignments, as delegated by management from time to time.
• Required Qualification:Bachelor's degree in human resources, Business Administration, Management, or a related field.
• Technical Skills Required: Knowledge of employment laws, HR practices, payroll administration, employee relations, and general administrative processes.
• Professional Certification: Not required.
• Soft Skills Required: Strong interpersonal and communication skills with the ability to interact effectively with employees at all levels. Good organizational, problem-solving, and stakeholder management skills.
• Required Knowledge: Sound knowledge of Indonesian employment regulations, office administration, general affairs management, and HR operational processes.
• Language Skills: Proficient in English and Bahasa Indonesia, both written and spoken.
• Required Experience: Bachelor's Degree holder with a minimum of 3 years of relevant experience in Human Resources, Administration, and/or General Affairs functions.

The HR & Admin Executive is responsible for supporting the full spectrum of Human Resources and Administrative functions to ensure efficient and smooth business operations. This role encompasses recruitment and onboarding, employee records management, payroll and benefits administration, training and development coordination, employee engagement initiatives, compliance with employment regulations, and general office administration. The successful candidate will play a key role in fostering a positive workplace experience while providing operational support to employees and management.