HR, Administration & Finance Manager

Nusantara Global Partners; Jakarta Selatan; On-site; IDR 250,000,000 - 450,000,000; Full time

Job summary

Nusantara Global Partners is seeking an HR, Administration & Finance Manager to oversee human resources, general affairs, and day-to-day financial administration in Jakarta. The role focuses on smooth office operations, payroll accuracy, and regulatory compliance.

The ideal candidate is highly organized with strong leadership and communication skills, capable of managing multiple administrative functions while supporting company operations. Fluency in Bahasa Indonesia and English is preferred.

Qualifications

• Bachelor's degree in HR, administration, accounting or finance.
• Minimum 3–5 years of relevant experience in HR, administration and finance.
• Good understanding of Indonesian employment regulations and HR administration.
• Basic knowledge of accounting, bookkeeping and financial reporting.
• Proficient in Microsoft Office, particularly Excel.
• Strong organizational and communication skills.
• Ability to manage multiple responsibilities independently.
• High level of integrity and confidentiality.

Responsibilities

• Oversee HR, general affairs, office administration and day-to-day financial administration.
• Ensure smooth office operations, payroll processing and compliance with Indonesian regulations.
• Handle recruitment, contracts, attendance, leave and performance evaluations.
• Manage payroll, BPJS registrations, PPh 21 and payroll tax administration.
• Prepare monthly expense summaries and coordinate with accountants and auditors.

Skills

Communication skills

Organisational skills

Problem solving

Leadership

Attention to detail

Education

Bachelor's degree in HR/Administration/Accounting/Finance

Tools

Microsoft Office

Microsoft Excel

Job description

Position: HR, Administration & Finance Manager

Department: Human Resources / Administration / Finance

Reports To: Director / Management

1. Position Overview

The HR, Administration & Finance Manager is responsible for overseeing the company's human resources, general affairs, office administration and day-to-day financial administration.

The role ensures smooth office operations, effective employee management, accurate payroll processing, compliance with Indonesian employment regulations and proper financial administration.

The ideal candidate must be highly organised, trustworthy, detail-oriented and capable of independently managing multiple administrative functions while supporting the overall operational needs of the company.

2. Key Responsibilities

A. Human Resources Management

- Manage the full recruitment and selection process, including job advertisements, candidate screening, interviews and onboarding.

- Prepare and manage employment contracts, employee files and HR documentation.

- Monitor employee attendance, leave, overtime and working schedules.

- Handle employee relations, disciplinary matters and workplace issues.

- Develop and implement HR policies, procedures and company regulations.

- Monitor employee performance and coordinate performance evaluations.

- Manage employee resignations, termination procedures and final settlements.

- Ensure compliance with Indonesian manpower laws and regulations.

B. Payroll & Employee Benefits

- Manage monthly payroll preparation, calculation and processing.

- Ensure accurate calculation of salaries, allowances, overtime, deductions and other benefits.

- Handle BPJS Kesehatan and BPJS Ketenagakerjaan registration, contributions and administration.

- Manage PPh 21 payroll tax administration and coordinate tax reporting.

- Prepare monthly payroll summaries and employee compensation reports.

- Ensure salaries and employee benefits are processed accurately and on time.

- Oversee daily office operations and ensure a smooth working environment.

- Manage office facilities, maintenance, utilities and equipment.

- Handle office supplies, purchasing and inventory management.

- Coordinate with suppliers, vendors, contractors and service providers.

- Manage company documents, correspondence, filing and administrative records.

- Monitor office-related expenses and operational requirements.

- Ensure proper organisation and maintenance of company assets.

D. Finance & Accounting Administration

- Manage daily financial administration and operational expenses.

- Handle petty cash, cash flow records and expense tracking.

- Prepare payment requests, invoices, reimbursements and payment documentation.

- Monitor accounts payable and receivable records.

- Maintain accurate financial records and supporting documents.

- Assist in preparing monthly expense summaries and basic financial reports.

- Coordinate with external accountants, auditors and tax consultants when required.

- Ensure all financial transactions are properly documented and authorised.

E. Management & Reporting

- Prepare regular HR, payroll, administration and finance reports for management.

- Provide management with updates on employee matters, operational expenses and administrative activities.

- Identify opportunities to improve office efficiency and administrative procedures.

- Maintain confidentiality of employee information, company records and financial matters.

- Perform other administrative and operational duties as assigned by management.

3. Qualifications & Requirements

- Bachelor's degree in Human Resources, Business Administration, Accounting, Finance or a related field.

- Minimum 3–5 years of relevant working experience in HR, administration and finance.

- Good understanding of Indonesian employment regulations and HR administration.

- Basic knowledge of accounting, bookkeeping and financial reporting.

- Proficient in Microsoft Office, particularly Excel.

- Good organisational, communication and problem-solving skills.

- Strong attention to detail and ability to manage multiple responsibilities.

- Able to work independently with minimal supervision.

- High level of integrity, responsibility and confidentiality.

- Good command of Bahasa Indonesia and English.

- Strong leadership and organisational skills.

- Excellent administrative and coordination abilities.

- Financial accuracy and attention to detail.

- Professional communication and interpersonal skills.

- Ability to manage confidential information.

- Proactive, responsible and solution-oriented.

- High integrity, reliability and accountability.

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