Personal Assistant to Finance & Administration Director

PT Gurita Lintas Samudera; Jakarta Barat; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT Gurita Lintas Samudera in Jakarta Barat seeks a proactive Personal Assistant to support the Finance & Administration Director with calendar management, travel arrangements, and confidential documentation.

You will prepare reports and presentations, coordinate with internal teams and external partners, and help monitor projects and action items. Fluency in Indonesian and English is required.

Qualifications

• Bachelor's degree in business/related fields preferred.
• 1–2 years in PA/EA or similar administrative role.
• Strong English and Indonesian communication.
• Proficient in MS Office; reports/presentations prep.
• Detail-oriented with confidentiality.

Responsibilities

• Provide comprehensive administrative support to Director.
• Organize Director's schedule and travel arrangements.
• Coordinate financial and administrative matters with departments.
• Prepare Minutes of Meeting and follow up on actions.
• Assist with special projects and cross-functional initiatives.

Skills

Administrative support

Scheduling

Bilingual EN/ID

MS Office

Documentation

Time management

Communication

Education

Bachelor's Degree in related fields

Tools

Microsoft Office Suite

Job description

Personal Assistant to Finance & Administration Director

Provide comprehensive administrative support, including managing correspondence, preparing letters, reports, presentations, and other business documents. Ensure proper filing and documentation of confidential company records.

Organize and manage the Director's daily schedule, appointments, internal and external meetings, and business travel arrangements, including transportation and accommodation.

Coordinate financial and administrative matters with relevant departments to ensure smooth operations and timely follow-ups.

Act as the primary liaison between the Director and internal departments, subsidiaries, external partners, vendors, and other stakeholders to ensure effective communication and coordination.

Collect, consolidate, and prepare financial and administrative reports, presentations, and supporting data to assist the Director in monitoring business performance and making informed decisions.

Prepare Minutes of Meeting (MoM), document key decisions, monitor action points, and follow up with relevant departments to ensure timely completion of assigned tasks.

Assist the Director in handling special assignments, administrative projects, and cross-functional initiatives related to finance and administration.

Job Requirements

Bachelor's Degree (S1) in Business Administration, Management, Accounting, Finance, or other related fields is preferred.

Minimum 1–2 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role, preferably supporting senior management or directors.

Excellent verbal and written communication skills in both Indonesian and English.

Strong organizational, time management, and prioritization skills, with the ability to manage multiple tasks and deadlines effectively.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint, with the ability to prepare reports and presentations.

Basic understanding of financial reports, budgeting, expense tracking, and general administrative processes.

Strong analytical thinking, problem-solving abilities, initiative, and the ability to anticipate the Director's needs.

High level of professionalism, integrity, and discretion in handling confidential financial and corporate information.

Detail-oriented and able to ensure consistency and accuracy in documentation and reporting.

Strong communication, coordination, and relationship-building skills when dealing with internal and external stakeholders.

Unlock job insights

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant to the Director? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? Which of the following languages are you fluent in? How much notice are you required to give your current employer? Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

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