General Affair Officer

Anugrah Neo Energy Materials; Jakarta Selatan; Sur place; IDR 133 920 000 - 223 200 000; Plein temps

Résumé du poste

Anugrah Neo Energy Materials seeks a General Affairs professional in Jakarta to oversee procurement, assets, and facilities, ensuring budget adherence and smooth operations across departments.

The role requires strong coordination, negotiation, and communication skills, plus the ability to travel to mining sites as needed and work independently within cross-functional teams.

Qualifications

• Bachelor’s degree (S1) in Management, Business Administration, Industrial Engineering, or related field.
• 1 year minimum experience in General Affairs, preferably in mining/construction.
• Strong understanding of procurement processes, vendor management, asset management, and office facilities maintenance.
• Proficient in Microsoft Office, especially Excel, for budgeting and reporting.
• Good command of English, written and spoken, for daily admin tasks.
• Strong negotiation, communication, coordination, and problem-solving skills.
• Detail-oriented, well-organized, proactive, and able to manage multiple tasks.
• Willing to travel to mining sites as required by the company.
• Able to work independently and collaborate with cross-functional teams.

Responsabilités

• Review requests, usage reports, and expenditures for accuracy and budget compliance.
• Verify department requirements before approval and implementation.
• Prepare and manage documentation for foreign workers’ permits and renewals.
• Manage procurement, maintenance, and inventory of office equipment and assets.
• Coordinate employee engagement and appreciation programs, including support for bereavement, childbirth, marriage, or hospitalization.
• Ensure availability of first aid, stationery, pantry supplies, and breakfasts within budget.
• Source, evaluate, and coordinate vendors for office rentals, employee accommodation, vehicle rentals, and other needs.
• Monitor building maintenance, facility improvements, repairs, and overall assets condition.

Connaissances

Procurement

Vendor management

Asset management

Office facilities maintenance

Budgeting & reporting

Microsoft Excel

English communication

Negotiation

Coordination

Problem solving

Travel readiness

Independent & collaborative work

Formation

Bachelor's degree in Management/Business Administration/Industrial Engineering

Outils

Microsoft Office Suite

Description du poste

Job Description

• Review operational requests, usage reports, and actual expenditures to ensure accuracy and compliance with the approved budget.
• Verify operational requirements submitted by each department before approval and implementation.
• Prepare and manage documentation for foreign workers’ permits, including work permit applications and renewals.
• Manage the procurement, maintenance, and inventory of office equipment, employee work tools, and company assets.
• Coordinate employee engagement activities and employee appreciation programs, including support for employees experiencing bereavement, childbirth, marriage, or hospitalization.
• Ensure the availability of first aid supplies, stationery, pantry supplies, and employee breakfast within the allocated budget.
• Source, evaluate, and coordinate with vendors for office rentals, employee accommodation, vehicle rentals, and other operational requirements.
• Monitor building maintenance, facility improvements, repairs, and the overall condition of company assets.

Requirements

• Bachelor’s degree (S1) in Management, Business Administration, Industrial Engineering, or a related field.
• Minimum of 1 year of experience in General Affairs, preferably in the mining, construction, or related industries.
• Good understanding of procurement processes, vendor management, asset management, and office facilities maintenance.
• Proficient in Microsoft Office, particularly Microsoft Excel, for budgeting, reporting, and administrative tasks.
• Good command of English, both written and spoken, to support daily communication and work-related administrative tasks.
• Strong negotiation, communication, coordination, and problem-solving skills.
• Detail-oriented, well-organized, proactive, and able to manage multiple tasks effectively.
• Willing to travel to mining sites as required by the company.
• Able to work independently and collaborate effectively with cross-functional teams.