General Affair (GA) Staff

PT Good Rain Fluid Control; Batam; On-site; IDR 72,000,000 - 108,000,000; Full time

Job summary

PT Good Rain Fluid Control is seeking an Administrative Assistant to manage daily administrative affairs at our Batam office, covering procurement, asset management, office maintenance, and package handling. You will support HR tasks such as recruitment, onboarding, attendance, and employee files, and manage documentation, BPJS/insurance accounts, and basic export-import processes.

Strong organizational skills and problem-solving are essential.

Qualifications

• Minimum 2 years of experience in administration and human resources.
• Experience with export-import procedures is an advantage.
• Proficient in Indonesian; able to communicate in Mandarin.
• Strong organizational and coordination abilities; proactive.

Responsibilities

• Oversee daily administrative affairs including procurement, distribution, asset management, office maintenance, and package handling.
• Support HR functions: recruitment publication, CV screening, interview coordination, onboarding and offboarding, attendance tracking, and employee file management.
• Prepare, organize, archive, and maintain company documents, contracts, and agreements; prepare meeting minutes and handle daily correspondence.
• Assist managers with scheduling, travel arrangements, visitor reception, and internal/external communications.
• Manage BPJS Health and Employment insurance accounts including account opening and participant changes.
• Support export-import procedures including customs documents and coordination with freight forwarders.
• Complete other general tasks to ensure smooth daily operations.

Skills

Administrative support

Procurement

HR coordination

Office administration

Communication

Travel coordination

Indonesian language

Mandarin communication

Tools

MS Office

Job description

This role is responsible for managing daily administrative affairs of the company, including procurement and distribution of goods, registration and management of fixed assets, office environment maintenance, package delivery and receipt, and coordination of various administrative expenses. The position also supports basic human resources functions, handles document management and archiving, assists managers with daily operations, manages BPJS Health and Employment insurance accounts, and supports export-import procedures.

Key responsibilities

Manage daily administrative affairs including procurement, distribution of goods, asset registration and management, office maintenance, and package handling

Support human resources functions including recruitment publication, CV screening, interview coordination, employee onboarding and offboarding, attendance tracking, and employee file management

Prepare, organize, archive, and maintain company documents, contracts, and agreements; prepare meeting minutes and handle daily correspondence

Assist managers with daily operations including scheduling, visitor reception, business travel arrangements, expense reimbursement, and internal and external communication coordination

Manage BPJS Health and Employment insurance accounts including account opening, participant additions and removals, and daily coordination

Support export-import procedures including customs document preparation, coordination with freight forwarders and logistics, document progress monitoring, and basic foreign trade documentation

Complete other general tasks assigned by supervisors to ensure smooth daily company operations

About you

Proficient in Indonesian language with ability to communicate in Mandarin

Minimum 2 years of experience in administration and human resources; experience in export-import customs procedures is an advantage

Able to use office software well; understanding of local culture and laws

Open personality and extroverted, good organizational and coordination abilities, proactive