General Affair Officer (Mandarin Speaker)

Aice Group; Jakarta Pusat; On-site; IDR 72,000,000 - 110,000,000; Full time

Job summary

Aice Group seeks a Mandarin-fluent General Affairs Secretary to provide daily administrative support for local and international staff in Jakarta. The role includes coordinating drivers, travel, and vendor relations, with duties spanning office facilities and event support.

The ideal candidate has 3–5 years in General Affairs or related fields, a Bachelor's degree, and proficiency in Mandarin. Relocation is domestic, and candidates should be willing to work at Pantai Indah Kapuk.

Qualifications

• Proficient in Mandarin (spoken, written, and reading) is a MUST; English proficiency is an advantage.
• Strong communication, coordination, and negotiation skills.
• Detail-oriented and able to work in a fast-paced environment.

Responsibilities

• Provide daily administrative and operational support to management, local employees, and international employees.
• Coordinate travel arrangements, hotel bookings, transportation, and other logistics for business trips and company events.
• Translate documents, emails, reports, and business correspondence between Mandarin, English, and Indonesian.
• Maintain General Affairs records, contracts, and related administrative documents.
• Assist in organizing company events, meetings, employee activities, and external visits.
• Perform other administrative and General Affairs support duties assigned by management.

Skills

Communication skills

Coordination

Negotiation

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Jakarta Utara 31 July 2026

Job Category

Secretary

Experience Level

Intermediate

Job Type

Professional

Job Code

R7BAYASC5

Travel Required

Yes - up to 50%

Relocation Available

Yes - Domestic (In country) only

Provide daily administrative and operational support to management, local employees, and international employees.

Coordinate and manage company drivers, vehicle schedules, and transportation arrangements.

Communicate and negotiate with suppliers/vendors to support General Affairs operational needs.

Support office facility management, maintenance, office supplies, and workplace administration.

Translate documents, emails, reports, and business correspondence between Mandarin, English, and Indonesian.

Coordinate travel arrangements, hotel bookings, transportation, and other logistics for business trips and company events.

Maintain General Affairs records, contracts, and related administrative documents.

Assist in organizing company events, meetings, employee activities, and external visits.

Perform other administrative and General Affairs support duties assigned by management.

Job Requirements

Bachelor's degree in any discipline.

3-5 years of experience in General Affairs, Administration, or related support functions.

Proficient in Mandarin (spoken, written, and reading) is a MUST; English proficiency is an advantage.

Experience working with Chinese International Employee.

Possess a valid SIM A is an advantage.

Strong communication, coordination, and negotiation skills.

Proficient in Microsoft Office applications.

Detail-oriented, proactive, and able to work in a fast-paced environment.

Willing to be contacted by phone and provide support outside working hours, including weekends and public holidays when necessary.

Willing to be placed in Pantai Indah Kapuk.