Front Desk & Executive Assistant

PT Abhitech Matra Indah; Jakarta Selatan; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT Abhitech Matra Indah in Jakarta Selatan invites applications for a Front Desk Officer who can maintain a welcoming front desk and support the executive team. You will coordinate with internal teams, manage calendars, and handle correspondence with discretion and professionalism.

The ideal candidate has strong English, solid MS Office skills, and a collaborative attitude, enabling effective multitasking in a fast-paced office environment.

Qualifications

• Diploma or Bachelor's degree in any major.
• 1–2 years of front desk or receptionist experience.
• Good communication and interpersonal skills.
• Good command of English, both spoken and written.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Well-organized, detail-oriented, and able to multitask.
• Professional appearance with a friendly and service-oriented attitude.
• Able to work independently and as part of a team.

Responsibilities

• Welcome and greet visitors in a professional and friendly manner.
• Handle incoming phone calls, emails, and inquiries, and direct them to the appropriate departments.
• Manage visitor registration and ensure a smooth check-in process.
• Coordinate meeting room bookings and prepare meeting facilities when required.
• Maintain the cleanliness, tidiness, and appearance of the reception area.
• Receive and distribute incoming mail, documents, and packages.
• Provide administrative and clerical support as needed.
• Coordinate with internal teams to ensure daily front desk operations run smoothly.
• Perform other administrative duties as assigned.

Skills

Communication skills

English proficiency

Microsoft Office

Detail oriented

Multitasking

Education

Diploma or Bachelor's degree

Tools

Microsoft Office Suite

Job description

Support smooth front desk operations and provide reliable administrative assistance to an expatriate Executive. This role combines visitor reception, office coordination, and day-to-day executive support to help ensure efficient communication, scheduling, and office administration.

Requirements

• Minimum Diploma (D3) or Bachelor's Degree (S1) in any major.
• Minimum 1–2 years of experience as a Front Desk Officer, Receptionist, or similar position.
• Good communication and interpersonal skills.
• Good command of English, both spoken and written.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Well-organized, detail-oriented, and able to multitask.
• Professional appearance with a friendly and service-oriented attitude.
• Able to work independently and as part of a team.

Job Description

• Welcome and greet visitors, clients, and business partners in a professional and friendly manner.
• Handle incoming phone calls, emails, and inquiries, and direct them to the appropriate departments.
• Manage visitor registration and ensure a smooth check-in process.
• Coordinate meeting room bookings and prepare meeting facilities when required.
• Maintain the cleanliness, tidiness, and appearance of the reception area.
• Receive and distribute incoming mail, documents, and packages.
• Provide administrative and clerical support as needed.
• Coordinate with internal teams to ensure daily front desk operations run smoothly.
• Perform other administrative duties as assigned.

Your application will include the following questions

• Which of the following statements best describes your right to work in Indonesia?
• How many years' experience do you have as an Executive Assistant?
• Which of the following types of qualifications do you have?

Abhitech maintains a comprehensive inventory of national and expatriate consultants to support the professional expertise essential for today’s high standard requirements in a highly technical industry.

Through its experience and expertise has provide consultant services to the petroleum industry such as Drilling Specialist, Superintendent and Drilling Supervisor, Completion Engineer, Subsea Specialist, Processing Quality Control Specialist, Production Engineering and HSE Specialist.

Abhitech also has association with other entity to provide studies and technical evaluations on a varying range of subjects such as Environmental, Safety and Security issues.

In addition the company is actively involved with seismic explorations projects both Land and Marine surveys, supporting Quality Control specialists as Client representatives for their surveys.

Abhitech maintains a comprehensive inventory of national and expatriate consultants to support the professional expertise essential for today’s high standard requirements in a highly technical industry.

Through its experience and expertise has provide consultant services to the petroleum industry such as Drilling Specialist, Superintendent and Drilling Supervisor, Completion Engineer, Subsea Specialist, Processing Quality Control Specialist, Production Engineering and HSE Specialist.

Abhitech also has association with other entity to provide studies and technical evaluations on a varying range of subjects such as Environmental, Safety and Security issues.

In addition the company is actively involved with seismic explorations projects both Land and Marine surveys, supporting Quality Control specialists as Client representatives for their surveys.