Office Assistant

PT Perfect Companion Indonesia Manufacturing; Jakarta Utara; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT Perfect Companion Indonesia Manufacturing, a growing international company opening a new manufacturing plant in Modern Cikande Industrial Estate, Serang, Banten, West Java, is seeking an experienced Executive Assistant. The role supports high-level executives with calendar management, travel planning, and confidential administrative tasks.

You will coordinate meetings, prepare materials, and manage communications with internal and external stakeholders, while upholding professionalism and

Qualifications

• Excellent calendar management and scheduling skills.
• Good knowledge of office administration and executive support functions.
• Experience with travel arrangements and meeting coordination.
• Strong interpersonal and communication skills.
• Professional appearance and etiquette.
• Proactive, resourceful and dependable.

Responsibilities

• Manage and maintain the executive's daily calendar, appointments, meetings, and business schedules.
• Coordinate internal and external meetings, including agendas, materials, presentations, and minutes.
• Screen and respond to emails and calls on behalf of the executive.
• Arrange domestic and international business travel including flights, accommodation, transportation, visas, and itineraries.
• Manage reimbursement claims and expense reports related to the executive.
• Support personal administrative matters with confidentiality and professionalism.
• Handle confidential information with integrity and discretion.

Skills

Calendar management

Executive support

Travel arrangements

Email & communications

Discretion & integrity

Interpersonal skills

Job description

Manage and maintain the executive's daily calendar, appointments, meetings, and business schedules.

Coordinate internal and external meetings, including preparing agendas, meeting materials, presentations, and minutes of meetings.

Screen, prioritize, and respond to emails, phone calls, correspondence, and other communications on behalf of the executive.

Arrange domestic and international business travel, including flights, accommodation, transportation, visas, and travel itineraries.

Manage reimbursement claims, expense reports, and administrative documentation related to the executive.

Support personal administrative matters of the executive when required, while maintaining professionalism and confidentiality.

Perform other duties assigned by the executive to support business objectives.

Handle confidential and sensitive information with the highest level of integrity and discretion.

Maintain confidentiality of company information and documents.

Qualifications:

Excellent calendar management and scheduling skills.

Good knowledge of office administration and executive support functions.

Experience with travel arrangements and meeting coordination.

Strong interpersonal and communication skills.

Professional appearance and etiquette.

Proactive, resourceful, and highly dependable.

We are international company. We are now open new manufacturing plant which is under construction in Modern Cikande Industrial Estate in Serang, Banten, West Java. We are looking for qualified candidates to join our growing team.

We are international company. We are now open new manufacturing plant which is under construction in Modern Cikande Industrial Estate in Serang, Banten, West Java. We are looking for qualified candidates to join our growing team.