Personal Assistant

PT Persada Palembang Raya (Persada Group); Tangerang; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Persada Palembang Raya (Persada Group) is seeking a proactive Personal Assistant to organize the executive's schedule in Kosambi, Tangerang.

You will handle minutes, follow-ups, and liaison with stakeholders, ensuring confidentiality and timely reporting. Strong MS Office skills and bilingual English-Bahasa Indonesia are required.

This role demands multitasking in a fast-paced environment with careful documentation and efficient coordination.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Secretarial Studies, or related field.

Responsibilities

• Organize and manage the executive's schedule, appointments, meetings, and daily activities.
• Prepare meeting minutes and document key discussions, decisions, and action points.
• Monitor and follow up on meeting action plans and pending tasks with relevant parties.
• Remind the executive of upcoming appointments, deadlines, meetings, and outstanding tasks.
• Coordinate with relevant departments and stakeholders based on the executive's instructions.
• Prepare data, documents, reports, and presentation materials required for meetings and other activities.
• Handle administrative tasks and maintain proper documentation related to the executive's activities.
• Prepare progress reports and summaries of ongoing assignments and follow-up actions.
• Act as a liaison between the executive and internal or external stakeholders.
• Ensure that the executive's instructions and decisions are properly documented and followed up.
• Perform other duties as assigned by the executive as required.

Skills

Administrative

Coordination

Follow-up

Meeting minutes

Communication

Time management

Discretion

Education

Diploma (D3) or Bachelor's (S1)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Organize and manage the executive's schedule, appointments, meetings, and daily activities.

Prepare meeting minutes and document key discussions, decisions, and action points.

Monitor and follow up on meeting action plans and pending tasks with relevant parties.

Remind the executive of upcoming appointments, deadlines, meetings, and outstanding tasks.

Coordinate with relevant departments and stakeholders based on the executive's instructions.

Prepare data, documents, reports, and presentation materials required for meetings and other activities.

Handle administrative tasks and maintain proper documentation related to the executive's activities.

Prepare progress reports and summaries of ongoing assignments and follow-up actions.

Act as a liaison between the executive and internal or external stakeholders.

Ensure that the executive's instructions and decisions are properly documented and followed up.

Perform other duties as assigned by the executive as required.

Qualifications

Minimum Diploma (D3) or Bachelor's Degree (S1), preferably in Business Administration, Management, Secretarial Studies, or a related field.

Previous experience as a Personal Assistant, Executive Assistant, Secretary, or Administrative Staff is an advantage.

Strong administrative, coordination, and follow-up skills.

Ability to prepare professional meeting minutes and follow-up reports.

Good verbal and written communication skills in both Bahasa Indonesia and English.

Good command of spoken and written English.

Well-organized, detail-oriented, proactive, and able to manage multiple tasks simultaneously.

Strong time management and problem-solving skills.

Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.

Able to maintain confidentiality when handling sensitive company information and documents.

Responsive, adaptable, and able to work in a fast-paced environment.

Willing to be placed in Kosambi, Tangerang.