Executive Assistant

PT Lifelong Learning; Setiabudi; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Multimatics in Jakarta seeks an experienced Executive Assistant to provide comprehensive support to the Director, manage complex schedules, travel, and communications. You will prepare training materials, assist in developing modules, and take precise meeting minutes with follow-up on action items.

The role emphasizes data-driven research, proposal preparation, and confidential handling of information within a dynamic, service-oriented consultancy.

Qualifications

• Bachelor's degree in Business Administration, Management, English Literature, or related field.
• Minimum 3 years' experience as an Executive/Administrative Assistant (consulting or training services a plus).
• Strong organizational skills with high attention to detail, time management, and multitasking ability.
• Excellent written and verbal communication in English and Bahasa Indonesia.
• Proficient with Microsoft Office Suite, Google Workspace, and Zoom.
• Proficient in using AI tools for research, information gathering, data analysis, content synthesis, and improving productivity.
• Ability to work independently, handle confidential information, and meet deadlines.

Responsibilities

• Provide administrative and executive support to the Director, including schedules, travel, correspondence, and documentation.
• Prepare meeting materials, training documents, and business proposals.
• Assist in development of training modules and supporting materials.
• Take meeting minutes, track action items, and ensure timely follow-up.
• Conduct research and compile data to support presentations, training, and proposals.
• Coordinate logistics for meetings, training, and events.
• Support execution of strategic projects and special initiatives.
• Maintain accurate documentation and archives; uphold confidentiality.

Skills

Executive support

Organizational skills

Communication (EN & IDN)

Independent work

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Zoom

AI tools

Job description

Provide comprehensive administrative and executive support to the Director, including managing schedules, travel, correspondence, and documentation.

Prepare and organize meeting materials, training documents, and business proposals.

Assist in the development of training modules and supporting materials.

Take meeting minutes, track action items, and ensure timely follow-up, especially for regular meetings.

Conduct research and compile relevant data to support presentations, training sessions, and business proposals.

Coordinate logistics for meetings, training, and events (scheduling, venue, participants, materials).

Support the execution of strategic projects and special initiatives as assigned.

Maintain accurate documentation and archives of the Director's activities and projects.

Uphold confidentiality and professionally represent the Director in both internal and external communications.

Requirements

Bachelor's degree in Business Administration, Management, English Literature, or a related field.

Minimum 3 years of experience as an Executive Assistant, Administrative Assistant, or a similar role (experience in consulting or training services is a plus).

Strong organizational skills with high attention to detail, time management, and multitasking ability.

Excellent written and verbal communication skills in both English and Bahasa Indonesia.

Proficient in Microsoft Office Suite, Google Workspace, and Zoom.

Proficient in using AI tools for advanced research, information gathering, data analysis, content synthesis, and improving work productivity; able to effectively leverage AI to support decision-making and executive-level tasks.

Demonstrated ability to work independently, handle confidential information, and make sound judgements under pressure.

Professional, adaptable, and capable of handling dynamic priorities and tight deadlines.

Proactive, positive, and service-oriented mindset with strong interpersonal skills.

Multimatics is one of Indonesia’s best consulting, training, and certifications institutions. Specializing IT and Business Management training and consulting solutions, we provide integrated services which enhance company performance.