General Affair & Administration

PT Ergon Oil Indonesia; Jakarta Selatan; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT Ergon Oil Indonesia is seeking an organized General Affairs & Administration Staff to support daily office operations in Jakarta. You will handle office administration, document management, travel coordination, and routine HR admin tasks with attention to confidentiality and accuracy.

The role requires a Bachelor's degree and 1–2 years of related experience. Proficiency in Microsoft Office and strong communication skills are essential for coordinating with staff, vendors, and service

Qualifications

• Bachelor's degree in relevant field or related administration discipline
• Strong organizational and multitasking abilities
• Proficient English communication, both written and spoken
• Proven integrity for handling confidential documents and data
• Fresh graduates with internship experience welcomed
• Proactive and team-oriented with good interpersonal skills

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations
• Manage office supplies and equipment, monitor inventory, and coordinate purchasing
• Liaise with vendors and building management for office services and repairs
• Coordinate travel arrangements, accommodations, and related documentation
• Arrange meetings and company events, including scheduling and logistics
• Maintain invoices, receipts, and supporting documents for Finance
• Assist HR admin tasks and onboarding, including access and supplies
• Support general affairs tasks and administrative duties as required

Skills

Organizational skills

Communication

Attention to detail

Time management

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Outlook

Excel

Job description

We are looking for an organized and proactive General Affairs & Administration Staff member to support daily office operations. This role covers general office administration, document management, travel coordination, and routine HR administrative support.

Key responsibilities

Provide day-to-day administrative support to ensure smooth and efficient office operations.

Manage office supplies and equipment, monitor inventory, and coordinate purchasing and replenishment.

Liaise with vendors, service providers, and building management regarding office services, repairs, and maintenance.

Coordinate business travel arrangements, including transportation, accommodation, and related documentation.

Arrange meetings, company events, and team activities, including scheduling and logistical support.

Scan, label, organize, and maintain invoices, receipts, and supporting documents for submission to Finance.

Assist with filing, data entry, and maintaining accurate physical and electronic records.

Support routine HR administration and employee onboarding, including preparing documents and coordinating office access, equipment, and supplies.

Perform other general affairs and administrative duties as required.

About you

Bachelor's degree in Business Administration, Management, Office Administration, or a related field.

Preferably 1–2 years of experience in general affairs, office administration, or a similar role. Fresh graduates with relevant internship experience are welcome to apply.

Proficient in Microsoft Office, particularly Word, Excel, and Outlook.

Strong organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.

Good communication and interpersonal skills, including the ability to coordinate effectively with employees, vendors, and service providers.

Good command and working proficiency in English, both written and spoken.

Able to handle confidential documents and employee information with discretion.

Reliable, proactive, service-oriented, and comfortable working independently and as part of a team.

Familiarity with invoice documentation, travel coordination, and basic HR administration is an advantage.

About us

PT. Ergon Oil Indonesia located in Jakarta