Administrative Assistant

Smartdeer Services Centre; Jawa Barat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Smartdeer Services Centre in Indonesia is seeking an Administrative Executive to support daily operations, coordinate administrative affairs, manage attendance, assist with local housing arrangements, and maintain business documentation.

The ideal candidate is highly organized, communicates effectively with diverse stakeholders, and can drive tasks to completion in a fast-paced, multicultural environment. Chinese language proficiency is a strong advantage for regional teams.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Human Resources, or related field.
• 3–5 years of relevant administrative or office management experience.
• Strong interpersonal and communication abilities across multiple stakeholders.
• Excellent attention to detail and ability to manage multiple priorities.

Responsibilities

• Coordinate local housing for employees, including apartment sourcing, lease coordination, and landlord communication.
• Collect, organize, and maintain administrative documents and company records.
• Manage employee attendance, leave administration, and related HR tasks.
• Liaise with external vendors, service providers, and government/local authorities as required.
• Support office administration, procurement, and daily operational activities.
• Follow up on cross-functional tasks and ensure projects are completed on schedule.
• Assist with onboarding and other employee support activities.
• Perform other administrative duties assigned by management.

Skills

Communication skills

Organizational skills

Proactivity

Multicultural adaptability

Attention to detail

Education

Bachelor’s or Diploma in Business Administration / HR

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Job Title: Administrative Executive
Location: Indonesia
Type: On-site

About the Client

Our client is a global provider of intelligent power and energy management solutions, supporting customers across industrial, commercial, utility, and infrastructure sectors. The company delivers advanced technologies including power monitoring systems, energy management software, electrical protection solutions, and integrated digital infrastructure for mission-critical environments such as data centres.

About the Role

We are seeking a proactive and detail-oriented Administrative Executive to support our daily business operations. This role will be responsible for coordinating administrative affairs, managing employee attendance, assisting with local housing arrangements, and maintaining business documentation. The ideal candidate is highly organized, communicates effectively with diverse stakeholders, and demonstrates strong execution skills to drive tasks to completion.

Key Responsibilities

• Housing arrangements: Coordinate and manage local housing for employees, including apartment sourcing, lease coordination, and landlord communication.
• Document management: Collect, organize, and maintain administrative documents and company records.
• Attendance administration: Manage employee attendance records, leave administration, and related HR tasks.
• Vendor coordination: Liaise with external vendors, service providers, and government/local authorities when required.
• Office operations: Support office administration, procurement, and daily operational activities.
• Cross-functional support: Follow up on cross-functional tasks and ensure projects are completed on schedule.
• Employee onboarding: Assist with onboarding and other employee support activities.
• General administration: Perform other administrative duties assigned by management.

Requirements

• Education: Bachelor’s degree or Diploma in Business Administration, Human Resources, or a related field.
• Experience: 3-5 years of relevant administrative or office management experience.
• Communication skills: Strong interpersonal and communication abilities to coordinate across multiple stakeholders.
• Organizational skills: Excellent attention to detail and ability to manage multiple priorities.
• Proactivity: Highly responsible and able to independently drive tasks to completion.
• Technical proficiency: Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Adaptability: Comfortable working in a fast-paced and multicultural environment.
• Language skills: Chinese language proficiency is a strong advantage for communication with regional teams and headquarters.

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