Executive Assistant to Director - Training & Strategy Support

PT Lifelong Learning; Setiabudi; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Multimatics in Jakarta seeks an experienced Executive Assistant to provide comprehensive support to the Director, manage complex schedules, travel, and communications. You will prepare training materials, assist in developing modules, and take precise meeting minutes with follow-up on action items.

The role emphasizes data-driven research, proposal preparation, and confidential handling of information within a dynamic, service-oriented consultancy.

Qualifications

• Bachelor's degree in Business Administration, Management, English Literature, or related field.
• Minimum 3 years' experience as an Executive/Administrative Assistant (consulting or training services a plus).
• Strong organizational skills with high attention to detail, time management, and multitasking ability.
• Excellent written and verbal communication in English and Bahasa Indonesia.
• Proficient with Microsoft Office Suite, Google Workspace, and Zoom.
• Proficient in using AI tools for research, information gathering, data analysis, content synthesis, and improving productivity.
• Ability to work independently, handle confidential information, and meet deadlines.

Responsibilities

• Provide administrative and executive support to the Director, including schedules, travel, correspondence, and documentation.
• Prepare meeting materials, training documents, and business proposals.
• Assist in development of training modules and supporting materials.
• Take meeting minutes, track action items, and ensure timely follow-up.
• Conduct research and compile data to support presentations, training, and proposals.
• Coordinate logistics for meetings, training, and events.
• Support execution of strategic projects and special initiatives.
• Maintain accurate documentation and archives; uphold confidentiality.

Skills

Executive support

Organizational skills

Communication (EN & IDN)

Independent work

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Zoom

AI tools

Job description

Multimatics in Jakarta seeks an experienced Executive Assistant to provide comprehensive support to the Director, manage complex schedules, travel, and communications. You will prepare training materials, assist in developing modules, and take precise meeting minutes with follow-up on action items.

The role emphasizes data-driven research, proposal preparation, and confidential handling of information within a dynamic, service-oriented consultancy.