Executive Assistant to Director | Travel & Scheduling

PT RUKUN RAHARJA Tbk; Jakarta Utara; On-site; IDR 180,000,000 - 320,000,000; Full time

Job summary

PT Rukun Raharja Tbk, a holding company invested in clean energy and related ventures, is seeking an experienced Executive Secretary to support the Director in Jakarta. You will manage complex calendars, coordinate travel, and prepare communications and reports.

The role requires fluency in English and Bahasa Indonesia, high discretion, and the ability to work independently, with occasional travel. You will liaise with internal departments, partners, and external stakeholders to ensure seamless

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 5 years of experience supporting C-level executives as an Executive Secretary, Executive Assistant, or Personal Assistant.
• Proven ability to manage complex calendars, travel arrangements, meetings, and multiple priorities.
• Excellent communication skills in English and Bahasa Indonesia, both written and spoken.
• Highly organized, proactive, resourceful, and able to work independently.
• High level of integrity and professionalism in handling confidential information.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Willing to travel when required.
• Experience in a holding company or diversified business group is an advantage.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and visas.
• Prepare correspondence, presentations, reports, agendas, and minutes.
• Liaise with internal departments, subsidiaries, business partners, and external stakeholders on behalf of the Director.
• Screen and prioritize incoming communications and ensure timely follow-up on action items.
• Maintain confidential documents and sensitive information with discretion.
• Organize executive meetings, business events, and corporate activities.
• Anticipate the Director's needs, resolve issues proactively, and provide administrative and personal support as required.
• Perform other duties assigned by the Director.

Skills

Calendar management

Travel coordination

Executive support

Communication

Education

Bachelor's degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Job description

PT Rukun Raharja Tbk, a holding company invested in clean energy and related ventures, is seeking an experienced Executive Secretary to support the Director in Jakarta. You will manage complex calendars, coordinate travel, and prepare communications and reports.

The role requires fluency in English and Bahasa Indonesia, high discretion, and the ability to work independently, with occasional travel. You will liaise with internal departments, partners, and external stakeholders to ensure seamless