Executive Assistant

PT. Universal Music Indonesia; Jakarta Timur; On-site; IDR 534,092,932 - 890,154,887; Full time

Job summary

PT. Universal Music Indonesia is seeking a highly organized Executive Assistant to support the Managing Director. This role is essential for ensuring smooth day-to-day operations, allowing leadership to focus on strategic priorities while managing relationships with internal and external stakeholders.

The ideal candidate will have at least 5 years of experience supporting senior leadership, excels in time management, and is proficient in both MS Office Suite and Google Workspace.

Qualifications

• At least 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior leadership.
• Exceptional time-management, task coordination, and multitasking abilities.
• Proficient in MS Office Suite and Google Workspace.

Responsibilities

• Manage complex calendars and schedule meetings.
• Act as a central coordination point for the Managing Director.
• Organize and facilitate meetings and leadership sessions.
• Handle confidential and sensitive information.
• Arrange business travel and executive-level engagements.
• Streamline administrative processes.

Skills

Exceptional time-management

Task coordination

Project coordination

Multitasking abilities

Building strong relationships

Business and tech-savvy

Proficient in MS Office Suite

Proficient in Google Workspace

Job description

Role Summary

UMG Indonesia is seeking a highly organized, proactive, and trusted Executive Assistant to support the Managing Director. This role is critical in ensuring seamless day-to‑day operations, enabling leadership to stay focused on strategic priorities while maintaining strong coordination across internal and external stakeholders.

Responsibilities

• Manage complex calendars, schedule meetings, handle travel arrangements, and coordinate key engagements for the Managing Director and UMG executives with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Organize and facilitate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Arrange business travel, events, and executive‑level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Qualifications

• At least 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior leadership.
• Discreet, professional, and dependable, with high standards for quality and confidentiality.
• Exceptional time‑management, task coordination, project coordination, and multitasking abilities.
• Thrives in fast‑paced environments and can work under pressure independently.
• Proven ability to build strong relationships with stakeholders at all levels and across the region.
• Solid organizational and prioritization skills.
• Self‑motivated, resourceful, and proactive.
• Business and tech‑savvy, comfortable with digital tools and systems.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.