Executive Assistant & Strategic Scheduler (Bilingual)

PT Persada Palembang Raya (Persada Group); Tangerang; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Persada Palembang Raya (Persada Group) is seeking a proactive Personal Assistant to organize the executive's schedule in Kosambi, Tangerang.

You will handle minutes, follow-ups, and liaison with stakeholders, ensuring confidentiality and timely reporting. Strong MS Office skills and bilingual English-Bahasa Indonesia are required.

This role demands multitasking in a fast-paced environment with careful documentation and efficient coordination.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Secretarial Studies, or related field.

Responsibilities

• Organize and manage the executive's schedule, appointments, meetings, and daily activities.
• Prepare meeting minutes and document key discussions, decisions, and action points.
• Monitor and follow up on meeting action plans and pending tasks with relevant parties.
• Remind the executive of upcoming appointments, deadlines, meetings, and outstanding tasks.
• Coordinate with relevant departments and stakeholders based on the executive's instructions.
• Prepare data, documents, reports, and presentation materials required for meetings and other activities.
• Handle administrative tasks and maintain proper documentation related to the executive's activities.
• Prepare progress reports and summaries of ongoing assignments and follow-up actions.
• Act as a liaison between the executive and internal or external stakeholders.
• Ensure that the executive's instructions and decisions are properly documented and followed up.
• Perform other duties as assigned by the executive as required.

Skills

Administrative

Coordination

Follow-up

Meeting minutes

Communication

Time management

Discretion

Education

Diploma (D3) or Bachelor's (S1)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

PT Persada Palembang Raya (Persada Group) is seeking a proactive Personal Assistant to organize the executive's schedule in Kosambi, Tangerang.

You will handle minutes, follow-ups, and liaison with stakeholders, ensuring confidentiality and timely reporting. Strong MS Office skills and bilingual English-Bahasa Indonesia are required.

This role demands multitasking in a fast-paced environment with careful documentation and efficient coordination.