Personal Assistant to CEO

Pengiklan Anonim; Jakarta Utara; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

Pengiklan Anonim is seeking a highly organized Personal Assistant to support the CEO with calendar management, travel coordination, and cross-border logistics across Indonesia and abroad.

The role requires fluent English, strong discretion, and excellent communication with senior stakeholders. You will prepare meeting materials, manage confidential documents, and help with events and reporting as part of daily operations.

Qualifications

• 2–3 years of experience in secretary, executive assistant or personal assistant roles.
• Fluent in English (spoken & written).
• Experience with international travel arrangements (flights, hotels, visas).
• Excellent organizational and time-management skills.
• Professional, discreet and able to maintain confidentiality.
• Proficient in Microsoft Office and digital tools.
• Able to work independently and extend hours when needed.

Responsibilities

• Manage the CEO's calendar, appointments, and meeting schedules.
• Arrange domestic and international travel (flights, hotels, visas, itineraries).
• Coordinate meetings with internal teams, regional offices, and external stakeholders.
• Handle emails, calls, and messages in English and Bahasa Indonesia.
• Prepare meeting agendas, presentations, documents, and minutes.
• Ensure follow-up on action items and timely completion of tasks.
• Maintain confidential files and company documents.
• Support CEO in project coordination, report preparation, and basic research.
• Assist in event and business trip logistics.
• Handle expense reports and reimbursements.
• Perform general administrative duties to ensure smooth operations.

Skills

English proficiency

Executive support

Travel arrangement

Discretion

Tools

Microsoft Office

Job description

We are seeking a highly organized, discreet, and proactive Personal Assistant to support daily executive, administrative, and coordination needs. This position is required to have strong communication skills, professionalism, and the ability to manage cross-border arrangements.

Responsibilities

Manage the CEO's daily calendar, appointments, and meeting schedules

Arrange domestic and international travel (flights, hotels, visas, itineraries)

Coordinate meetings with internal teams, regional offices, and external stakeholders

Handle communication (emails, calls, messages) in Bahasa Indonesia and English

Prepare meeting agendas, presentations, documents, and minutes

Ensure follow-up on action items and timely completion of tasks

Maintain and organize confidential files, records, and company documents

Support CEO in project coordination, report preparation, and basic research

Assist in event and business trip logistics

Handle expense reports and reimbursements

Perform general administrative duties to ensure smooth day-to-day operations

Requirements

2-3 years of experienceas Secretary, Executive Assistant, and Personal Assistant

Fluent in English (spoken & written); Mandarin is a plus

Strong experience ininternational travel arrangement(flights, hotels, visa application, itinerary planning)

Excellent organizational and time-management skills

Strong attention to detail and ability to handle multiple priorities

Professional, discreet, and able to maintain confidentiality

Strong interpersonal skills and comfortable interacting with senior-level stakeholders

Proficient inMicrosoft Office(Word, Excel, PowerPoint) and digital communication tools

Ability to work independently, anticipate needs, and follow through

Willing to work beyond standard office hours when needed

Well-groomed and professional