Personal Assistant for CEO

Buzzle; Jakarta Pusat; On-site; IDR 66,960,000 - 133,920,000; Full time

Benefits offered by this job

Competitive commission structure

Flexible working hours

Training & development

BPJS Ketenagakerjaan

BPJS Kesehatan

Free online psychologist consultations

Leave advance facility

Complimentary snacks and beverages

Job summary

Buzzle is seeking a dedicated Personal Assistant for our CEO to work from the office in South Jakarta. You will manage communications, coordinate meetings, and arrange travel while ensuring discretion and professionalism.

The role requires strong organizational skills, bilingual proficiency in English and Bahasa Indonesia, and the ability to handle confidential information. You will support personal and business tasks and liaise with stakeholders daily.

Qualifications

• Bachelor's degree preferred, but not required.
• Proven experience as a Personal Assistant or Executive Assistant is desirable.
• Strong organizational and multitasking skills with attention to detail.
• High level of discretion and professionalism.
• Fluent in English and Bahasa Indonesia.

Responsibilities

• Serve as the first point of contact for the CEO and manage communications.
• Coordinate and schedule meetings, appointments, and events.
• Organize travel arrangements including flights, accommodations, and itineraries.
• Handle confidential documents with discretion.
• Assist with personal tasks and household matters as needed.
• Maintain filing systems for personal and business needs.
• Monitor deadlines and follow up on projects for the CEO.
• Liaise with internal and external stakeholders.
• Perform general administrative duties as required.

Skills

Communication

Multitasking

Time Management

Attention to Detail

Confidentiality

Project Coordination

Scheduling

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Personal Assistant for CEO

Type of Work: Work from Office

Location: South Jakarta, Indonesia

Employment Type: Full-Time

Responsibilities

• Serve as the first point of contact for the CEO, managing and prioritizing communications effectively.
• Coordinate and schedule meetings, appointments, and events, ensuring seamless time management.
• Organize and manage personal and professional travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential documents and sensitive information with utmost discretion.
• Assist in managing household matters, errands, and personal tasks to ensure smooth day-to-day operations.
• Create, organize, and maintain a structured filing system for both personal and business needs.
• Monitor and follow up on deadlines, projects, and correspondence on behalf of the CEO.
• Act as a liaison between the CEO and internal/external stakeholders.
• Perform general administrative duties and ad hoc tasks as required.

Requirements

• Bachelor's degree is preferred but not required.
• Proven experience as a Personal Assistant or Executive Assistant is highly desirable.
• Exceptional organizational and multitasking skills, with a strong attention to detail.
• High level of discretion, confidentiality, and professionalism.
• Strong written and verbal communication skills in English and Bahasa Indonesia.
• Tech-savvy, with proficiency in Microsoft Office and other productivity tools.
• Ability to work independently, proactively solving problems, and anticipating needs.
• Flexible, adaptable, and capable of managing competing priorities effectively.
• Polished, neat, and presentable at all times.
• Work from the office every day at One Belpark Office Building, Fatmawati, South Jakarta.
• Able to bring your own working devices such as laptop.

Benefits

• We offer a competitive and rewarding commission structure.
• Flexible working hours, clock in time ranging from 07.00 AM - 11.00 AM.
• Training & development (Buzzle flagship workshop, webinars, sharing sessions, etc.).
• The company provides social security (BPJS Ketenagakerjaan) and health insurance (BPJS Kesehatan).
• The company provides free online consultations with psychologists.
• Leave advance facility.
• Complimentary snacks and beverages to all employees.

Required Skills

• Communication
• Multitasking
• Time Management
• Attention to Detail
• Confidentiality
• Project Coordination
• Scheduling ???