BOD SECRETARY

PT Pelayaran Nasional Lautan Kumala; Jakarta Utara; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT Pelayaran Nasional Lautan Kumala is seeking a highly organised BOD Secretary to join our Jakarta-based team. You will provide essential administrative support to the Board of Directors, organise meetings, prepare materials, and ensure governance standards are upheld.

The ideal candidate has proven experience in board or executive support, excellent communication in English and Indonesian, strong discretion, and proficiency in MS Office. Maritime industry knowledge is a plus.

Qualifications

• Proven experience as a Board Secretary or Executive Secretary supporting senior management or board-level functions.

Responsibilities

• Organise and coordinate all Board of Directors meetings, including scheduling, venue arrangements, and preparation of meeting materials.
• Maintain accurate minutes of board meetings and timely distribution to all board members.
• Manage board calendars and scheduling conflicts to ensure effective time management.
• Prepare board agendas, supporting documents, and presentations in a professional and timely manner.
• Ensure compliance with corporate governance policies and regulatory requirements related to board operations.
• Maintain confidential board records and documentation in accordance with company procedures and legal requirements.
• Liaise between the Board of Directors and other departments to facilitate communication and information flow.
• Assist with preparation of board reports and other official documentation as required.
• Support the coordination of board committees and their activities.

Skills

Organisational skills

Time management

Communication skills

MS Office proficiency

Board management software

Discretion

Interpersonal skills

Executive/board support experience

Maritime industry knowledge

Board secretarial certification

Education

Board secretarial certification

Tools

AI Solution

Job description

About the role

PT Pelayaran Nasional Lautan Kumala is seeking a highly organised and professional BOD Secretary to join our organisation. This role is based in South Jakarta, Jakarta and is crucial to the effective functioning of our Board of Directors. As BOD Secretary, you will serve as the primary administrative support to the Board, ensuring seamless coordination of all board-related activities, meetings, and communications. This is a strategic position that directly supports senior leadership and plays a vital role in maintaining corporate governance standards.

What we are looking for

Proven experience as a Board Secretary, Executive Secretary, or similar administrative role supporting senior management or board-level functions

Excellent organisational and time management skills with the ability to manage multiple priorities and meet strict deadlines

Strong written and verbal communication skills in English and Indonesian, with attention to detail and accuracy

Proficiency in Microsoft Office applications and experience with board management systems or similar software (AI Solution would be advantageous)

Demonstrated knowledge of corporate governance principles and best practices

Discretion and the ability to handle confidential and sensitive information with professionalism

Strong interpersonal skills and the ability to work effectively with senior executives and board members

Experience in the maritime, shipping, or logistics industry would be advantageous

Certification in board secretarial practice or similar qualifications would be a positive asset

Key responsibilities

Organising and coordinating all Board of Directors meetings, including scheduling, venue arrangements, and preparation of meeting materials

Maintaining accurate and comprehensive minutes of board meetings and ensuring timely distribution to all board members

Managing board calendars and scheduling conflicts to ensure effective time management for all board members

Preparing board agendas, supporting documents, and presentations in a professional and timely manner

Ensuring compliance with corporate governance policies and regulatory requirements related to board operations

Maintaining confidential board records and documentation in accordance with company procedures and legal requirements

Liaising between the Board of Directors and other departments to facilitate communication and information flow

Managing correspondence and administrative matters on behalf of the Board to external party

Assisting with the preparation of board reports and other official documentation as required

Supporting the coordination of board committees and their activities

About us

PT Pelayaran Nasional Lautan Kumala is a respected maritime and shipping company dedicated to delivering reliable and professional services within the industry. We are committed to maintaining the highest standards of corporate governance, operational excellence, and customer service. Our organisation values professionalism, integrity, and teamwork, and we pride ourselves on fostering a workplace culture that encourages growth and development. We serve as a key player in Indonesia's maritime sector and are committed to supporting the nation's shipping and logistics infrastructure.

What we offer

We offer a competitive contract position with the opportunity to work within a professional and dynamic environment. This role provides valuable exposure to board-level operations and corporate governance, offering excellent professional development opportunities. Working with PT Pelayaran Nasional Lautan Kumala, you will gain experience within a respected maritime organisation and develop expertise in board administration. We value our employees and are committed to providing a supportive working environment where professionalism and attention to detail are recognised and rewarded.