Assistant Manager

Villa Management LLC; Provinsi Bali; On-site; IDR 89,280,000 - 200,880,000; Full time

Job summary

Villa Management LLC in Bali seeks an Executive & Accounting Assistant to manage calendars, travel, and daily administrative tasks, while supporting basic bookkeeping. The role requires high organization, discretion, and the ability to work with entrepreneurs or private clients.

Proficiency in English is essential, and Indonesian language skills are a plus. This is a full-time, on-site position based in Bali, Indonesia.

Qualifications

• Extremely organized and detail-oriented.
• Proactive and able to anticipate what needs to be done.
• Trustworthy, discreet and professional.
• Strong numerical and accounting skills.
• Comfortable with technology, email, calendars and spreadsheets.
• Able to multitask and prioritize effectively.
• Calm under pressure and solution-oriented.
• Able to work independently and take ownership of responsibilities.

Responsibilities

• Manage calendars, appointments, meetings and schedules.
• Organize business and personal travel, including flights, hotels, transfers and itineraries.
• Manage emails, documents and administrative correspondence.
• Coordinate meetings and follow up on outstanding tasks.
• Prepare and organize reports, invoices and business documentation.
• Liaise with accountants, lawyers, banks, suppliers and other professionals.
• Follow up on business deadlines, payments and administrative matters.
• Maintain organized digital files and records.
• Handle confidential business and personal information with complete discretion.
• Assist with day-to-day bookkeeping and accounting administration.
• Track income, expenses, invoices and payments.
• Prepare documentation for external accountants.
• Reconcile expenses and maintain accurate financial records.
• Monitor recurring payments, subscriptions and bills.
• Organize receipts, invoices and financial documentation.
• Assist with budgets and financial reporting.
• Follow up on outstanding invoices and payments.

Skills

Organized

Detail-oriented

Discretion

Accounting skills

Proactive

Multitasking

Calm under pressure

Independent

English proficiency

Bahasa (Indonesian)

Education

Experience in EA/PA/Accounting/Office Management

Job description

Key Responsibilities

Executive & Business Support

• Manage calendars, appointments, meetings and schedules.
• Organize business and personal travel, including flights, hotels, transfers and itineraries.
• Manage emails, documents and administrative correspondence.
• Coordinate meetings and follow up on outstanding tasks.
• Prepare and organize reports, invoices and business documentation.
• Liaise with accountants, lawyers, banks, suppliers and other professionals.
• Follow up on business deadlines, payments and administrative matters.
• Maintain organized digital files and records.
• Handle confidential business and personal information with complete discretion.
• Assist with day-to-day bookkeeping and accounting administration.
• Track income, expenses, invoices and payments.
• Prepare documentation for external accountants.
• Reconcile expenses and maintain accurate financial records.
• Monitor recurring payments, subscriptions and bills.
• Organize receipts, invoices and financial documentation.
• Assist with budgets and financial reporting.
• Follow up on outstanding invoices and payments.

Personal Executive Support

• Manage personal appointments, bookings and reservations.
• Organize personal travel and itineraries.
• Coordinate errands, deliveries and personal administrative matters.
• Research and arrange services when required.
• Assist with personal projects and organizational tasks.
• Anticipate needs and proactively manage day-to-day executive responsibilities.

The Ideal Candidate

• Extremely organized and detail-oriented.
• Proactive and able to anticipate what needs to be done.
• Trustworthy, discreet and professional.
• Comfortable handling confidential financial and personal information.
• Strong numerical and accounting skills.
• Comfortable with technology, email, calendars and spreadsheets.
• Able to multitask and prioritize effectively.
• Calm under pressure and solution-oriented.
• Able to work independently and take ownership of responsibilities.

Experience

Previous experience as an Executive Assistant, Personal Assistant, Accounting Assistant, Office Manager or similar role is preferred.

Experience working directly with entrepreneurs, CEOs or private clients is a strong advantage.

Languages

• Excellent English required and bahasa

Position only for Indonesian

• Additional languages are a plus.

Position

Role: Executive & Accounting Assistant

Type: Full-time

Bahasa