Personal Assistant

BOTTEGA ITALIANA BALI; Provinsi Bali; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

BOTTEGA ITALIANA BALI is seeking a diligent Personal Assistant (Male) to support the owner with comprehensive administrative and personal tasks in Bali. The role encompasses calendar management, correspondence handling, document preparation, travel planning, and ensuring smooth day-to-day operations while maintaining strict confidentiality.

The ideal candidate speaks fluent English, holds a valid driver license, and has experience with villa or restaurant operations in Bali.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Speak English fluently.
• Proficient in Microsoft Office especially Excel.
• Must have an active Driver license.
• Educational background in F&B or Hospitality is a plus.
• Experience handling Villa or Restaurant in Bali.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• Strong attention to detail and ability to maintain confidentiality.
• Flexibility and adaptability in a fast-paced environment.

Responsibilities

• Manage the owner's calendar, including appointments, meetings, and personal events.
• Handle phone calls, emails, and other forms of communication on behalf of the employer.
• Prepare presentations, meeting agendas, and relevant materials for meetings.
• Assist with personal errands and coordinating with vendors, service providers, or contractors.
• Plan and coordinate travel arrangements, accommodations, itineraries, and meetings.
• Maintain confidentiality and discretion at all times.
• Keep track of tasks, deadlines, and follow up on pending matters; prepare summaries for the employer.

Skills

Personal assistant

English fluency

Time management

Organization

Communication

Independent work

Confidentiality

Adaptability

Multitasking

Prioritization

Attention to detail

Driver license

Education

F&B/Hospitality background

Tools

Microsoft Office

Excel

Job description

A Personal Assistant (Male) provides administrative support to our owner, helping to manage day-to-day activities and ensuring smooth operations.

Job Summary

The Personal Assistant will provide comprehensive administrative and personal support to the employer, ensuring effective management of their daily activities, appointments, correspondence, and other duties as required. The assistant will be a key point of contact between the employer and various stakeholders.

Key Responsibilities

1. Calendar and Schedule Management

• Manage the owner's calendar, including appointments, meetings, and personal events.
• Remind the employer of important tasks and deadlines.

2. Correspondence Handling

• Handle phone calls, emails, and other forms of communication on behalf of the employer.
• Respond to inquiries, prioritize requests, and draft responses as necessary.
• Organize and maintain digital and paper correspondence.

3. Administrative Support

• Perform general office duties such as filing, organizing documents, and maintaining records.
• Assist with data entry, report preparation, and other administrative tasks.
• Prepare presentations, meeting agendas, and relevant materials for meetings.

4. Personal Tasks

• Assist with personal errands such as shopping, managing household services, and other non-work-related tasks.
• Coordinate with vendors, service providers, or contractors for personal or household matters.

5. Travel and Event Coordination

• Plan and coordinate business and personal travel arrangements, including accommodations, itineraries, and meetings.
• Organize events, meetings, and conferences, managing logistics and ensuring everything runs smoothly.

6. Confidentiality and Discretion

• Maintain a high level of confidentiality regarding sensitive information.
• Act with discretion and professionalism at all times.

7. Monitoring and Reporting

• Keep track of tasks, deadlines, and follow up on any pending matters.
• Prepare reports or summaries for the employer when necessary.
• Ensure the smooth operation of the employer’s day-to-day affairs.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Speak English fluently.
• Proficient in Microsoft Office especially Excel.
• Must have an active Driver license.
• Educational backgorund as F & B School or Hospitality is a plus.
• Had experience handling Villa or Restaurant in Bali.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• Strong attention to detail and ability to maintain confidentiality.
• Flexibility and adaptability in a fast-paced environment.

Preferred Skills

• Experience in managing travel arrangements and scheduling.
• Familiarity with using project management tools or systems.
• Multitasking ability, with a professional and calm demeanor in stressful situations.

This role requires someone who is proactive, trustworthy, and capable of managing various tasks seamlessly, ensuring that the employer’s professional and personal life runs efficiently.