Personal Assistant

SRH Enterprise LLC; Jakarta Utara; Hybrid; IDR 167,400,000 - 234,360,000; Part time

Job summary

SRH Enterprise LLC is seeking a Personal Assistant to the CEO in Jakarta. The role is hybrid and part-time, with in-person duties when the CEO is in town and remote work otherwise.

The ideal candidate will be highly organized, proactive, and proficient with online tools, social media, and basic digital marketing tasks. You will manage schedules, coordinate travel, handle confidential information, and support recruitment activities as needed.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant preferred.
• Excellent English communication skills, both written and spoken.
• Highly organized with multitasking abilities.
• Strong online research and computer skills.
• Comfortable interacting with executives, vendors, candidates, and other people.

Responsibilities

• Manage the CEO's day-to-day schedule, appointments, meetings, and calendar.
• Coordinate meetings, calls, travel arrangements, and other activities.
• Research and book hotels, restaurants, transportation, venues, and other services.
• Prepare itineraries and assist with travel planning.
• Accompany the CEO to meetings, events, appointments, and business activities when required.
• Take notes, follow up on action items, and help ensure commitments are completed.
• Handle confidential information professionally and discreetly.
• Conduct online research and gather information quickly and accurately.
• Prepare documents, spreadsheets, presentations, and other basic business materials.
• Manage email, online bookings, registrations, and other administrative tasks.
• Communicate with vendors, service providers, candidates, and other contacts on behalf of the CEO.
• Use online tools and platforms confidently and learn new software quickly.
• Have a strong understanding of major social media platforms.
• Assist with creating, posting, and managing social media content when required.
• Post and manage job advertisements across relevant job boards and online platforms.
• Assist with basic digital marketing and online communication tasks.
• Post job advertisements for various positions.
• Help source and identify potential candidates online.
• Communicate with applicants and coordinate interviews.
• Maintain candidate information and interview schedules.
• Assist the CEO with recruitment-related administrative tasks.

Skills

Excellent English communication

Multitasking

Organizational skills

Social media knowledge

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Email/calendar tools

Job description

Key Responsibilities

We are looking for ahighly organized, proactive, people-oriented Personal Assistant to the CEOwho can manage a wide variety of tasks and adapt quickly to changing priorities.

This is ahybrid role. When the CEO is in Jakarta, the Personal Assistant will workin person with the CEOand may accompany the CEO to meetings, appointments, business events, and other activities. When the CEO is traveling or out of Jakarta, the role will primarily beremote from home. This is a part time position.

The ideal candidate is a natural multitasker who is comfortable dealing with people, highly capable online, knowledgeable about social media, and willing to take ownership of tasks from start to finish.

Executive & Personal Assistance

Manage the CEO's day-to-day schedule, appointments, meetings, and calendar.

Coordinate meetings, calls, travel arrangements, and other activities.

Research and book hotels, restaurants, transportation, venues, and other services.

Prepare itineraries and assist with travel planning.

Accompany the CEO to meetings, events, appointments, and business activities when required.

Take notes, follow up on action items, and help ensure commitments are completed.

Handle confidential information professionally and discreetly.

Online & Administrative Tasks

Conduct online research and gather information quickly and accurately.

Prepare documents, spreadsheets, presentations, and other basic business materials.

Manage email, online bookings, registrations, and other administrative tasks.

Communicate with vendors, service providers, candidates, and other contacts on behalf of the CEO.

Use online tools and platforms confidently and learn new software quickly.

Social Media & Digital Responsibilities

Have a strong understanding of major social media platforms.

Assist with creating, posting, and managing social media content when required.

Research content, trends, platforms, and relevant online opportunities.

Post and manage job advertisements across relevant job boards and online platforms.

Assist with basic digital marketing and online communication tasks.

Recruitment Support

Post job advertisements for various positions.

Help source and identify potential candidates online.

Communicate with applicants and coordinate interviews.

Maintain candidate information and interview schedules.

Assist the CEO with recruitment-related administrative tasks.

Requirements

Previous experience as aPersonal Assistant, Executive Assistant, Office Administrator, Coordinator, or similar roleis preferred.

Excellent English communication skills, both written and spoken.

Strong communication and interpersonal skills.

Highly organized with excellent multitasking abilities.

Comfortable interacting with executives, business professionals, vendors, candidates, and other people.

Strong online research and computer skills.

Good knowledge of social media platforms such as LinkedIn, Instagram, Facebook, TikTok, and other relevant platforms.

Comfortable using Google Workspace, Microsoft Office, email, calendars, spreadsheets, and online booking platforms.

Fast learner who can quickly understand new websites, applications, and digital tools.

Excellent attention to detail.

Able to work independently without constant supervision.

Proactive attitude — able to identify what needs to be done rather than waiting for instructions.

Flexible and comfortable handling different types of tasks during the same day.

Professional manner when accompanying the CEO to meetings and events.

Strong discretion and ability to maintain confidentiality.

Willingness to workin person in Jakarta when the CEO is in town.

Reliable laptop, smartphone, and stable internet connection for remote work.

Personality & Work Style

The ideal candidate is

Proactive and resourceful

Highly dependable and trustworthy

Friendly, confident, and comfortable meeting new people

Organized and detail-oriented

Able to multitask without becoming overwhelmed

Comfortable working with senior executives

Tech-savvy and very comfortable online

A good communicator and problem solver

Flexible and willing to handle a wide variety of responsibilities

Able to work independently and use good judgment

Important

This isnot a narrowly defined administrative position. The successful candidate should be comfortable moving between different types of work depending on the CEO's needs.

One day may involve booking a hotel and restaurant, researching information online, and scheduling meetings. Another day may involve posting recruitment advertisements, communicating with candidates, managing social media tasks, and accompanying the CEO to business meetings or events.

We are looking for someone who canthink on their feet, solve problems, communicate well with people, and get things done.

Working Arrangement

When the CEO is in Jakarta:In-person work with the CEO and attendance at meetings/events as required.

When the CEO is traveling/out of Jakarta:Primarily remote work from home.

Some flexibility in working hours may be required depending on the CEO's schedule, meetings, travel, and events.

Our Ideal Candidate

We are looking for asmart, energetic, trustworthy, highly organized, and digitally capable individualwho can become a reliable right-hand to the CEO.

If you enjoy variety, are excellent with people, are comfortable online, can solve problems independently, and can move seamlessly between administrative, social, recruitment, and executive-assistance tasks, we would like to hear from you.