Personal Assistant

PT Sumber Alam Cipta Makmur Abadi; Jakarta Barat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Sumber Alam Cipta Makmur Abadi in West Jakarta is seeking a highly organized Personal Assistant to provide comprehensive administrative and secretarial support to senior management. This full-time role requires discretion, multi-tasking, and proactive problem-solving to keep executive operations running smoothly.

The successful candidate will manage calendars, prepare confidential documents, coordinate travel, and liaise with internal departments to facilitate project delivery while

Qualifications

• Proven experience as a Personal Assistant
• Exceptional organisational and time management skills
• Excellent written and verbal communication in English and Bahasa Indonesia
• Discretion and confidentiality in handling sensitive information

Responsibilities

• Manage executive calendars, meetings, and appointments
• Prepare and maintain confidential records and correspondence
• Conduct research to support decision-making and planning
• Arrange travel plans and manage related expenses
• Draft and proofread professional communications for senior management
• Coordinate meetings with agendas, minutes and follow-up actions
• Maintain confidentiality and handle sensitive information with professionalism
• Provide general administrative support including filing and data entry
• Liaise with internal/external stakeholders to ensure project delivery
• Monitor office supplies and resources

Skills

Organisational skills

Time management

Communication skills

Discretion and confidentiality

Problem-solving

Team collaboration

Travel planning

Tools

Microsoft Office Suite

Job description

About the role

PT Sumber Alam Cipta Makmur Abadi is seeking a highly organised and proactive Personal Assistant to join our team in West Jakarta. This is a full-time position offering an exciting opportunity to provide comprehensive administrative and secretarial support to senior management. The successful candidate will be instrumental in ensuring the smooth day-to-day operations of executive functions, acting as a trusted liaison between senior management and other departments. This role requires someone with exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities

Manage executive calendars, scheduling meetings and appointments whilst ensuring optimal time management and conflict resolution

Prepare and maintain accurate records, including correspondence, reports and confidential documentation

Conduct research and compile information to support decision-making and strategic planning

Arrange travel plans, including flights, accommodation and ground transportation, whilst managing related expenses

Compose, draft and proofread professional correspondence and communications on behalf of senior management

Coordinate meetings, including venue arrangements, agendas, minutes and follow-up actions

Maintain confidentiality and handle sensitive information with discretion and professionalism

Provide general administrative support including filing, data entry and database management

Liaise with internal departments and external stakeholders to facilitate communication and project delivery

Monitor and manage office supplies and resources as required

What we're looking for

Proven experience as a Personal Assistant

Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications

Excellent written and verbal communication skills in English and Bahasa Indonesia

Chinese communication skills is a plus

Strong attention to detail and accuracy in all administrative tasks

Ability to maintain confidentiality and exercise discretion when handling sensitive information

Proactive problem-solving approach with the capability to work independently and as part of a team

Flexibility and adaptability to changing priorities and requirements

Professional demeanour with strong interpersonal skills

Experience with travel planning and expense management is advantageous

Mobile, able to go out of city

Driving skills and SIM is an advantage

About us

PT Sumber Alam Cipta Makmur Abadi is a dynamic and growing organisation committed to delivering excellence across our operations. We pride ourselves on fostering a collaborative, professional environment where our team members are valued and supported in their career development. Our company culture emphasises integrity, innovation and commitment to achieving outstanding results. We are dedicated to creating a workplace where employees can thrive and contribute meaningfully to our collective success.

What we offer

Competitive salary package commensurate with experience and qualifications

Full-time permanent employment with job security and stability

Professional development opportunities and training support

A collaborative and supportive work environment

Opportunities to work closely with senior leadership and contribute to strategic initiatives

Workplace benefits and entitlements in accordance with Indonesian employment regulations