Executive Assistant

PT DOGOURMET GROUP INDONESIA; Provinsi Bali; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT DOGOURMET GROUP INDONESIA is seeking an Executive Assistant based in Bali to manage the Executive’s calendar, meetings, and daily schedule, coordinating with internal teams and external partners.

The role requires strong organization, English communication, discretion with confidential information, and the ability to handle multiple priorities while working independently. Fresh graduates are welcome to apply. Proficiency in Google Workspace is preferred.

Qualifications

• Experience as Executive/Personal/Administrative Assistant preferred; fresh graduates welcome.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• Strong attention to detail and ability to manage multiple priorities.
• Proactive, reliable, and able to work independently.
• Comfort coordinating with different teams and external parties.
• Proficient in Google Workspace.
• Professional communication and interpersonal skills.
• Able to handle confidential and sensitive information appropriately.
• Experience in real estate, hospitality, property management, or related industry is a plus.
• Based in Bali.

Responsibilities

• Manage and maintain the Executive’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, including scheduling and confirming appointments.
• Prepare meeting agendas, documents, and other materials as required.
• Take meeting notes and prepare Minutes of Meeting (MoM) and action points.
• Track and follow up on outstanding tasks, deadlines, and commitments.
• Coordinate communication between the Executive and internal teams, clients, partners, and external parties.
• Assist with email correspondence and other administrative communications.
• Organize and maintain documents, files, and important information.
• Conduct basic research and prepare summaries or presentations as requested.
• Support the Executive with day-to-day administrative and coordination tasks.
• Help ensure priorities, deadlines, and commitments are tracked.
• Handle confidential information with professionalism and discretion.

Skills

Organization

Time management

Communication skills

Attention to detail

Proactive / independent

Google Workspace

Confidential information handling

Tools

Google Workspace

Job description

- Manage and maintain the Executive’s calendar, appointments, and daily schedule

- Coordinate internal and external meetings, including scheduling and confirming appointments

- Prepare meeting agendas, documents, and other materials as required

- Take meeting notes and prepare Minutes of Meeting (MoM) and action points

- Track and follow up on outstanding tasks, deadlines, and commitments

- Coordinate communication between the Executive and internal teams, clients, partners, and other external parties

- Assist with email correspondence and other administrative communications

- Organize and maintain documents, files, and important information

- Conduct basic research and prepare summaries or presentations as requested

- Support the Executive with day-to-day administrative and coordination tasks

- Help ensure that important priorities, deadlines, and upcoming commitments are properly tracked

- Handle confidential information with professionalism and discretion

Requirements

- Experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role is preferred. Fresh graduate welcome to apply.

- Strong organizational and time-management skills

- Excellent written and verbal communication skills in English

- Strong attention to detail and ability to manage multiple priorities

- Proactive, reliable, and able to work independently

- Comfortable coordinating with different teams and external parties

- Good proficiency in Google Workspace

- Professional communication and interpersonal skills

- Able to handle confidential and sensitive information appropriately

- Experience in real estate, hospitality, property management, or a related industry is a plus

- Based in Bali