Personal Assistant

TaxPrime; Jakarta Pusat; On-site; IDR 40,000,000 - 70,000,000; Full time

Job summary

TaxPrime is seeking a proactive Personal Assistant to support the Managing Director with administrative, operational, and strategic tasks across cross-functional teams. The role requires strong English and Indonesian proficiency, high discretion, and excellent organizational skills.

Responsibilities include calendar management, travel coordination, drafting documents, research on regulatory matters, and serving as back-up for PA duties, with experience in consulting or professional services

Qualifications

• Bachelor's degree in Business Admin, Law, Economics, or International Relations.
• 2–4 years in consulting, law, or professional services.
• Proficiency with Generative AI (ChatGPT/Claude) for productivity.

Responsibilities

• Support the development of a structured marketing function, including CRM utilization to improve marketing efficiency and operational workflows.
• Coordinate cross-functional tasks with the Corporate Secretary, Business Development, and IT teams to enhance operational effectiveness.
• Conduct research on regulatory developments (Tax/Energy/Investment), market trends, and business opportunities.
• Draft and review professional documents including policy papers, feasibility studies, business proposals, and legal correspondence in English and Indonesian.
• Summarize reports into concise executive briefings and track the progress of strategic initiatives for the Co-Founder.
• Provide back-up coverage for Personal Assistant duties, including calendar management, travel arrangements, stakeholder liaison, and meeting organization.

Skills

Discretion & confidentiality

Administrative support

Bilingual English/Indonesian

Research & drafting

Education

Bachelor's Degree in Business Admin / Law / Economics / International Relations

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

The Personal Assistant provides operational, administrative, and strategic support to the Managing Director, including cross-functional coordination, research, and document preparation, and serves as back-up support for the Personal Assistant function as needed.

Key Responsibilities

• Support the development of a structured marketing function, including CRM utilization toimprove marketing efficiency and operational workflows.
• Liaise with the Corporate Secretary, Business Development, and IT teams to coordinatecross-functional tasks and enhance operational effectiveness.
• Conduct research on regulatory developments (Tax/Energy/Investment), market trends, andbusiness opportunities.
• Draft and review professional documents including but not limited to policy papers, feasibilitystudies, business proposals, and legal correspondence both in English and Indonesian.
• Summarize reports into concise executive briefings and track the progress of strategic initiativeson behalf of the Co-Founder.
• Provide back-up coverage for Personal Assistant duties, including:
  • Managing an active, complex calendar and resolving scheduling conflicts.
  • Coordinating domestic and international travel arrangements and logistics.
  • Acting as the primary point of contact between the Co-Founder and internal/external stakeholders.
  • Organizing meetings, taking minutes, and following up on action items.
• Performing other ad hoc tasks as assigned by the Company.

Job requirements

• Bachelor’s Degree (S1) in Business Administration, Law, Economics, or InternationalRelations from a reputable university.
• Minimum 2–4 years of working experience. Background in Consulting Firms, LawFirms, Professional Services, or fast-paced Startups is highly preferred.
• Demonstrated ability to use Generative AI (ChatGPT/Claude) for professionalproductivity (research, drafting, summarizing).
• Professional fluency in English and Indonesian (Written & Spoken) is mandatory. Theability to draft formal business documents is a must.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and GoogleWorkspace.
• Excellent organizational skills and attention to detail.
• High level of discretion and confidentiality.