Personal Assistant and Sales Admin

PT Sepulsa Teknologi Indonesia (Jakarta); Jakarta Utara; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT Sepulsa Teknologi Indonesia (Jakarta) seeks a meticulous Personal Assistant to the CEO who will also support sales administration. You will manage calendars, meetings, travel, and prepare presentations while coordinating with clients and internal teams.

Ideal candidates are highly organized, proactive, and able to handle confidential information in a fast-paced environment. Proficiency in Microsoft Office and Google Workspace is required, with Bahasa Indonesia and English communication skills.

Qualifications

• Bachelor's Degree in Business Administration, Management, Marketing, Communications, or related fields.
• 1-2 years of experience as Personal Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent attention to detail.
• Proficient in Microsoft Office and Google Workspace.
• Good communication skills in Bahasa Indonesia and English.
• Ability to maintain confidentiality and professionalism.
• Proactive, adaptable, and able to work in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including scheduling and follow-up actions.
• Prepare meeting agendas, presentation materials, and meeting notes.
• Monitor action items and ensure timely follow-up with stakeholders.
• Handle confidential information and documents with professionalism and discretion.
• Prepare and manage sales-related documents, including proposals, quotations, agreements, purchase orders, and invoices.
• Ensure all commercial documents are accurate, organized, and submitted on time.
• Maintain records of client agreements, sales activities, and partnership documentation.
• Support administrative processes throughout the sales cycle.
• Coordinate document approvals and follow-ups with internal stakeholders.
• Coordinate with clients regarding administrative requirements and supporting documents.
• Assist in scheduling meetings between clients, partners, and internal teams.
• Follow up on pending documentation, agreements, and action items.
• Act as a liaison between internal departments and external stakeholders when needed.
• Conduct basic research on prospective clients, industries, and business opportunities.
• Assist in preparing reports, presentations, and business documents.
• Support special projects assigned by the CEO and management team.
• Identify opportunities to improve administrative processes and documentation workflows.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Confidentiality

Proactive mindset

Adaptability

Bahasa Indonesia

English communication

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

The Personal Assistant to CEO & Sales Administration will provide administrative and operational support to the CEO while assisting the Sales and Business Development team in managing documentation, scheduling, reporting, and client coordination.

This role is responsible for ensuring smooth day-to-day operations, maintaining accurate business records, coordinating meetings, monitoring follow-up actions, and supporting sales administration processes. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Personal Assistant Support to CEO

Manage the CEO's calendar, appointments, meetings, and travel arrangements.

Coordinate internal and external meetings, including scheduling and follow-up actions.

Prepare meeting agendas, presentation materials, and meeting notes when required.

Monitor action items and ensure timely follow-up with relevant stakeholders.

Handle confidential information and documents with professionalism and discretion.

Assist the CEO with administrative and operational tasks as assigned.

Prepare and manage sales-related documents, including proposals, quotations, agreements, purchase orders, and invoices.

Ensure all commercial documents are accurate, organized, and submitted on time.

Maintain records of client agreements, sales activities, and partnership documentation.

Support administrative processes throughout the sales cycle.

Coordinate document approvals and follow-ups with internal stakeholders.

3. Client & Internal Coordination

Coordinate with clients regarding administrative requirements and supporting documents.

Assist in scheduling meetings between clients, partners, and internal teams.

Follow up on pending documentation, agreements, and action items.

Act as a liaison between internal departments and external stakeholders when needed.

4. Business Support & Reporting

Conduct basic research on prospective clients, industries, and business opportunities.

Assist in preparing reports, presentations, and business documents.

Support special projects assigned by the CEO and management team.

Identify opportunities to improve administrative processes and documentation workflows.

Requirements

Bachelor's Degree in Business Administration, Management, Marketing, Communications, or related fields.

1-2 years of experience as Personal Assistant, Administrative Staff, Sales Admin, or related roles is a plus.

Strong organizational and multitasking skills.

Excellent attention to detail.

Proficient in Microsoft Office and Google Workspace.

Good communication skills in Bahasa Indonesia and English.

Ability to maintain confidentiality and professionalism.

Proactive, adaptable, and able to work in a fast-paced environment.

Your application will include the following questions:

• Do you have experience in a sales role?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a personal assistant?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience in an administration role?