Personal Assistant

PT B - Generasi Asia; Jakarta Selatan; On-site; IDR 150,000,000 - 230,000,000; Full time

Job summary

PT B - Generasi Asia in South Jakarta seeks a dedicated Personal Assistant Owner to provide comprehensive administrative support to senior leaders. You will manage schedules, coordinate travel, and facilitate effective communication across the company to keep daily operations running smoothly.

The ideal candidate has at least five years in a Personal Assistant/Executive Assistant role, excellent organisational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Minimum 5 years of experience as Personal Assistant, Executive Assistant or similar secretarial role.
• Excellent organisational and time management abilities with multitasking capability.
• Strong written and verbal communication in English and Indonesian.
• Discretion and handling of confidential information professionally.
• Professional demeanour and ability to represent the company with integrity.

Responsibilities

• Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
• Prepare and organise correspondence, reports, and presentations for senior management.
• Coordinate travel arrangements including flights, accommodation and ground transportation.
• Maintain filing systems and databases, both digital and physical.
• Screen communications and prioritise emails and calls.
• Assist with event planning and coordination as required.
• Perform general administrative duties to support office operations.
• Build and maintain relationships with internal and external stakeholders.

Skills

Organisational skills

Time management

Communication

Discretion

Independent and teamwork

Tools

Microsoft Office

Job description

About the role

PT B - Generasi Asia is seeking a dedicated and organised Personal Assistant Owner to join our team in South Jakarta. This is a full-time position offering an exciting opportunity to provide comprehensive administrative and organisational support to senior members of our organisation. As a Personal Assistant, you will be instrumental in ensuring the smooth operation of daily activities, managing schedules, and facilitating effective communication across the company. This role is pivotal in enhancing productivity and enabling our leadership team to focus on strategic initiatives.

Key responsibilities

• Managing and maintaining executive calendars, scheduling meetings, and coordinating appointments across multiple stakeholders
• Preparing and organising correspondence, reports, and presentations for senior management
• Handling confidential information with discretion and maintaining strict confidentiality standards
• Coordinating travel arrangements, including booking flights, accommodation, and ground transportation
• Maintaining organised filing systems and databases, both digital and physical
• Managing expense reports, purchase orders, and other administrative documentation
• Screening and prioritising communications, including emails and telephone calls
• Assisting with event organisation and coordination as required
• Performing general administrative duties to support the efficient operation of the office
• Building and maintaining strong working relationships with internal and external stakeholders

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial role min 5 years
• Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills in English and Indonesian
• Discretion and the ability to handle sensitive and confidential information professionally
• Attention to detail and commitment to accuracy in all tasks
• Professional demeanour and the ability to represent the company with integrity
• Problem-solving skills and the ability to work independently and as part of a team
• Flexibility and adaptability to changing priorities and demands
• Experience with travel coordination and event planning is advantageous

What we offer

PT B - Generasi Asia is committed to creating a supportive and inclusive work environment. We offer competitive remuneration packages, opportunities for professional development and career progression, and a collaborative workplace culture. We value our employees' contributions and provide access to training programmes to enhance skills and capabilities. Our organisation prioritises work-life balance and employee wellbeing, fostering an atmosphere where team members can thrive both professionally and personally.

About us

PT B - Generasi Asia is a dynamic and forward-thinking organisation dedicated to delivering excellence across our operations. We are committed to fostering innovation, building strong relationships, and creating positive impacts within our industry. Our team comprises talented professionals who share a passion for quality, integrity, and continuous improvement. We believe in developing our people and creating an inclusive workplace where diverse perspectives are valued and celebrated.