Senior Administration Officer

Pax Group Holdings Limited; Hong Kong; Vor Ort; HKD 260.000 - 420.000; Vollzeit

Zusammenfassung

Pax Group Holdings Limited is seeking an Administration Officer to lead office administration, facilities management and financial record keeping. You will coordinate vendors, manage budgets, and provide HR support while ensuring a professional environment.

The role requires a degree in Business Administration and at least 5 years of administrative experience, with strong English and Mandarin language skills and a proactive, responsible approach.

Qualifikationen

• Degree in Business Administration or related.
• Minimum 5 years in administrative roles.
• Strong ownership and discretion with confidential matters.
• Excellent problem-solving and communication skills.
• Proficiency in English and Chinese, Mandarin included.

Aufgaben

• Oversee daily office administration and workplace operations.
• Manage facilities, vendors, repairs, maintenance and safety compliance.
• Coordinate service providers and ensure cost-effectiveness.
• Develop, update policies and workplace guidelines.
• Monitor budgets and control costs.
• Supervise administrative staff and outsourced providers.
• Host guests and deliver professional hospitality.
• Handle accounting vouchers, invoices and financial records.

Kenntnisse

Office management

Vendor management

Budget monitoring

Ausbildung

Bachelor's degree in Business Administration

Tools

Accounting software

Jobbeschreibung

Lead comprehensive office administration and workplace operations to ensure a smooth, efficient and professional environment. This role oversees facilities, vendors, budgets, business hospitality, financial administration and HR support while providing dependable administrative support to management and the wider organisation.

Key responsibilities

Manage daily office administration and workplace operations to maintain high-quality services.

Oversee office facilities, repairs and maintenance, cleaning services, office supplies procurement and workplace safety compliance.

Coordinate vendors and service providers to maintain service quality and cost-effectiveness.

Assist with developing, updating and implementing office administration policies, procedures and workplace guidelines.

Monitor company vehicle administration, including licensing, insurance renewals, maintenance and usage records.

Prepare professional internal circulars, staff notices, administrative reports and management summaries.

Monitor departmental budget utilisation and support cost-control initiatives.

Supervise administrative support staff and outsourced service providers to ensure alignment with company standards.

Welcome and host guests, clients and key business partners while delivering professional business hospitality.

Perform accounting voucher entry, invoice and supporting-document verification, expense checking and financial record maintenance.

Maintain employee attendance and leave records and support the implementation of travel, leave and employee welfare policies.

Complete ad hoc assignments and specific projects assigned by management.

What we're looking for

A degree in Business Administration or a related discipline.

At least 5 years of administrative experience, preferably gained in a sizable company.

A proactive and exceptionally responsible approach, with genuine ownership of assigned duties.

Strong discretion when handling confidential matters and excellent problem-solving skills.

A mature, steady and professional demeanour.

Good command of written and spoken English and Chinese, including Mandarin.

What can I earn as an Administration Officer