Senior Officer, Office Administration

Chow Tai Fook Jewellery Group; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Chow Tai Fook Jewellery Group in Hong Kong is seeking a proactive Senior Officer, Office Administration to support daily office operations and facilities management across our corporate offices. The role ensures a safe, efficient, well-maintained workplace while supporting the fast-paced administrative needs of a dynamic organization.

Key responsibilities include managing office administration, supervising staff and outsourcing partners, vendor management, contract administration, budget

Qualifications

• Degree holder in Business Administration, Facilities Management, or related disciplines.
• Minimum 5 years' relevant experience in office administration, facilities management, or workplace services.
• Experience in vendor management, contract administration, and office facilities management is preferred.
• Excellent problem-solving, interpersonal and communication skills.
• Well-organized, flexible, detail-oriented and independent.

Responsibilities

• Manage daily office administration operations to ensure smooth workplace services.
• Oversee office facilities, maintenance, cleaning, supplies procurement, and safety compliance.
• Coordinate with vendors and service providers for quality and cost effectiveness.
• Assist in developing office administration policies and guidelines.
• Monitor company vehicle administration including licensing and insurance renewals.
• Support office renovation, relocation, and workplace improvements.
• Prepare internal circulars, staff notices, reports, and summaries.
• Monitor departmental budget utilization and assist in cost control.
• Supervise administrative staff and outsourced providers.
• Perform ad hoc assignments as needed.

Skills

Communication skills

Interpersonal skills

Problem-solving

Organizational skills

Attention to detail

Education

Bachelor's degree in Business Administration or Facilities Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

We are seeking a proactive and experienced Senior Officer, Office Administration to support and oversee daily office administration and facilities operations across our corporate offices. The successful candidate will play a key role in ensuring a safe, efficient, and well-maintained workplace environment, while supporting the administrative needs of a fast-paced and dynamic organization.

Key Responsibilities:

• Manage daily office administration operations to ensure smooth and efficient workplace services.
• Oversee office facilities, repair and maintenance, cleaning services, office supplies procurement, and workplace safety compliance.
• Coordinate with vendors and service providers to ensure service quality and cost effectiveness.
• Assist in developing and implementing office administration policies, procedures, and workplace guidelines.
• Monitor company vehicle administration, including licensing, insurance renewal, maintenance, and usage records.
• Support office renovation, relocation, and workplace improvement projects as required.
• Prepare internal circulars, staff notices, reports, and management summaries.
• Monitor departmental budget utilization and assist in cost control initiatives.
• Supervise administrative support staff and outsourced service providers.
• Perform ad hoc assignments as assigned.

Requirements:

• Degree holder in Business Administration, Facilities Management, or related disciplines.
• Minimum 5 years' relevant experience in office administration, facilities management, or workplace services within a sizable organization.
• Experience in vendor management, contract administration, and office facilities management is preferred.
• Excellent problem-solving, strong interpersonal and communication skills.
• Well-organized, flexible, detail-oriented and independent.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Good command of spoken and written English and Chinese.
• Candidate with less experience will be considered as Administration Officer.

We offer excellent career opportunities, attractive remuneration package & benefits to the right candidate.

All information collected will be used for recruitment purposes only.