Receptionist / Administrative Officer

Bluebell Hong Kong Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Bluebell Hong Kong Limited is seeking an Administration Officer to handle receptionist duties, inquiries, telephone calls, mails and couriers, and to meet and greet guests at the reception counter in a professional manner.

You will support all office administrative functions, travel arrangements, HR & Admin clerical work, procurement of office supplies, and coordinate office maintenance and staff engagement activities with a focus on accuracy and discretion.

Qualifications

• 2 years relevant working experience preferable in a sizable company.

Responsibilities

• Handle receptionist duties including inquiries, telephone calls, mails and couriers.
• Meet and greet guests at the reception counter professionally.
• Support all office administrative functions & general clerical duties.
• Provide administrative support for business travel arrangements including flight and hotel bookings, ground transportation and coordination.
• Provide HR & Admin department administrative and clerical support.
• Procurement of office supplies such as stationery and pantry items.
• Coordinate cleanliness of reception and meeting rooms.
• Ensure regular housekeeping of office premises and monthly office cleaning.
• Arrange maintenance works within the office.
• Assist in staff engagement activities coordination.
• Ad-hoc tasks and assignments as required.

Skills

Languages: Cantonese, English, Putongh

Tools

Word

PowerPoint

Excel

Job description

Perform receptionist duties such as handling inquiries, telephone calls, mails and couriers

Meet and greet guests at the reception counter in a professional manner

Support all office administrative functions & general clerical duties

Provide administrative support for business travel arrangements, including flight and hotel bookings, ground transportation and related coordination

Provide range of administration and general clerical duties for HR & Admin department

Handling procurement of office supplies, such as stationery / pantry supplies

Coordinate the cleanliness within the reception and meeting rooms

Responsible for regular housekeeping of office premises and arrange monthly office cleaning

Arranging maintenance works within the office

Assisting the coordination of staff engagement activities

Assist in ad-hoc tasks and assignment

Other Requirements:

2 years relevant working experience is preferable in a sizable company

Proficient in Word, PowerPoint, Excel, Chinese Word Processing

Good command in Cantonese, English and Putonghua

Strong analytical, organizational and problem-solving skills

Independent, self-motivated, detail-oriented with good interpersonal skills

What can I earn as an Administration Officer