Executive Officer

BO LE ASSOCIATES LIMITED; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

BO LE ASSOCIATES LIMITED is seeking an Executive Officer (Administration) to support the smooth operation of the office and provide comprehensive administrative support to the management team. The role coordinates office operations, documentation, procurement, expenses, events and stakeholder communication while maintaining high standards of confidentiality and service.

The ideal candidate will have 3–5 years of corporate administration experience, proficiency in MS Office and collaboration

Qualifications

• Proven experience in corporate administration or office management.
• Excellent written and spoken English, Cantonese and Mandarin preferred.
• Strong organisational and interpersonal skills with high attention to detail.
• Proficiency in office software and meeting platforms.

Responsibilities

• Oversee daily office operations and manage office supplies and facilities.
• Provide comprehensive admin support to management including calendar and meeting coordination.
• Handle corporate correspondence and maintain filing and document control systems.
• Process procurement, manage admin budgets and expense claims.
• Assist with organising company events, internal meetings and travel arrangements.
• Coordinate with stakeholders to handle administrative matters efficiently and confidentially.

Skills

MS Office proficiency

Calendar management

Vendor management

Communication

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Zoom

MS Teams

Job description

We are seeking an Executive Officer (Administration) to support the smooth and efficient operation of the office and provide comprehensive administrative support to the management team. This role will coordinate office operations, documentation, procurement, expenses, events and stakeholder communication while maintaining high standards of organisation, confidentiality and service.

Key responsibilities

• Oversee daily office operations, maintain office supplies inventory and manage facilities and vendor relationships.
• Provide comprehensive administrative support to the management team, including calendar management and meeting coordination.
• Handle corporate correspondence, prepare business reports and maintain accurate filing and document control systems.
• Process office procurement, manage administrative budgets and handle expense claims.
• Assist with organising company events, internal meetings and corporate travel arrangements.
• Coordinate with internal and external stakeholders to ensure administrative matters are handled efficiently and professionally.
• Maintain strict confidentiality when managing corporate information and executive matters.

What we're looking for

• Minimum 3–5 years of solid experience in corporate administration or office management, preferably within professional services, recruitment agencies or multinational corporations.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook, as well as office management systems and virtual meeting platforms such as Zoom and MS Teams.
• Fluency in written and spoken English, Cantonese and Mandarin for local and regional stakeholder communication.
• Exceptional organisational abilities, strong interpersonal and communication skills, high attention to detail and a proactive problem-solving mindset.
• A bachelor's degree in Business Administration, Human Resource Management or a related discipline.
• Ability to work independently under pressure, maintain strict confidentiality and adapt to a fast-paced environment.